ππ’ππ₯π: Administrative Assistant
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πππ§ππππ¨π«π² π¬π€π’π₯π₯π¬:
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administrative support,
IT applications,
Microsoft suite, excel,
bank deposits, paperwork,
Bookkeeping, banking, accounting,
tracking spreadsheets, bank reconciliation,
deposit books, deposit slips, cashier workbooks, HQ Accounting,
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πππ¬ππ«π’π©ππ’π¨π§:
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RESPONSIBILITIES / ACCOUNTABILITIES
Support Settlement Processing
Strong math skills, bookkeeping and/or accounting skills
Prepare daily bank deposits and paperwork to ensure proper credit for funds.
Prepare tracking spreadsheets for deposits, follow up and collections of outstanding balances and documents.
Work with Functional Teams to resolve discrepancies and variances
Perform bank reconciliation
Identify Bank adjustments including non-sufficient funds
Maintain a supply of all forms, deposit books, deposit slips, etc.
Maintain cashier workbooks to support HQ Accounting
Daily interaction with all Functional internal and external Teams
Maintain high level of integrity and professionalism on a daily basis
Ability to work proficiently and calmly under pressure situations.
Ability to proficiently generate both detailed and summary reports from existing data using predefined IT tools such SAP.
Work on special projects as necessary
Provide back-up coverage for other team members when required
Front Desk responsibilities
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Qualifications/Requirements
Assoc Degree preferred.
3+ years of experience providing administrative support
High level of computer proficiency and ability to become proficient in multiple IT applications
Microsoft suite knowledge and excel skills a must
Must be a strong team player and assist others when necessary
Excellent written and verbal communication skills
Strong number skills
Bookkeeping/banking skills desired
Experience in prioritizing work and multi-tasking, with a strong sense of urgency
Outstanding organization, time management, and follow-up skills
Responsible and reliable
Self-motivated and proactive
Aptitude to work with minimal supervision β set goals, create and implement action plans, and monitor progress toward goals
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VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.
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ππ¨π§ππππ πππππ’π₯π¬ :
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Account co-ordinator: Sekhar Radhakrishnan
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VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008
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