Account Specialist-Level 1 Vendor Management Specialist

Job Title: Account Specialist-Level 1 Vendor Management Specialist

Location: Juno beach, FL

Duration: 12 months renewable contract

Department: ECSC

Position Overview

The Vendor Management Specialist (Contractor) will play a critical role in supporting end-to-end Procure-to-Pay (P2P) operations, with a primary focus on vendor onboarding, master data management, and invoice/payment issue resolution. This role serves as a key liaison between Procurement, Accounts Payable, Vendor Maintenance, and external suppliers to ensure vendor data accuracy, compliance, and timely payment processing.

The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple supplier cases while providing clear and professional communication to both internal stakeholders and suppliers.

Key Responsibilities

Vendor Data Management & Onboarding

• Support end-to-end onboarding of suppliers into SAP S/4HANA and procurement systems, ensuring accuracy and completeness of vendor records
• Collect, validate, and maintain vendor documentation (e.g., W-9/W-8, tax IDs, banking details) to ensure compliance with corporate policies.
• Perform ongoing master data maintenance, including updates related to banking changes, organizational changes, and contact information
• Monitor and reconcile vendor data across systems (e.g., SAP ERP and procurement platforms) to ensure alignment and data integrity.

Vendor Support & Issue Resolution

• Act as a primary point of contact for vendors and internal teams to resolve onboarding issues, account discrepancies, and payment concerns.
• Review and resolve invoice discrepancies, including mismatches between invoices and purchase orders.
• Partner with Accounts Payable and Procurement to ensure timely resolution of invoice and payment issues.
• Process vendor banking updates in ERP systems and ensure accurate payment setup.

Operations Support & Reporting

• Maintain accurate records of vendor interactions, onboarding activities, and issue resolution.
• Generate reports and insights on vendor issues, onboarding progress, and discrepancies for leadership review.
• Support broader Procurement Operations activities related to supplier enablement and P2P processes.

Required Qualifications

• 3–5 years of experience in procurement, vendor management, accounts payable, or supply chain operations.
• Strong understanding of Procure-to-Pay (P2P) lifecycle processes.
• Hands-on experience with ERP systems, preferably SAP S/4HANA (master data or procurement modules).
• Experience working directly with external suppliers and cross-functional internal teams.
• Proficiency in Microsoft Excel and Office Suite tools.

Key Skills & Competencies

• Strong attention to detail, particularly with supplier documentation and data accuracy.
• Ability to manage multiple supplier requests and prioritize effectively.
• Excellent communication skills with a customer-service mindset.
• Ability to clearly explain processes, requirements, and next steps to suppliers.
• Proactive problem-solving approach with the ability to identify and resolve issues efficiently.

Preferred Qualifications

• Bachelor’s degree in business, finance, accounting, or a related field.
• Experience supporting supplier onboarding or vendor master data governance.
• Familiarity with invoice processing and discrepancy resolution workflows.