CourseLeaf Systems Administrator

Summary:
A large, multi-campus higher education institution is seeking an experienced CourseLeaf contractor for a 4–5 month engagement to support a major system upgrade and ongoing catalog and curriculum workflow operations. This individual will serve as the functional lead for a CourseLeaf 10 upgrade initiative, overseeing end-to-end testing of CIM proposal forms, workflow routing, reporting functionality, and SIS integration continuity prior to production deployment.

In addition to upgrade-related responsibilities, the contractor will support curriculum management operations by configuring and monitoring approval workflows, managing course and program proposals, processing approved curriculum data into the institution’s SIS, and administering catalog publishing activities within CAT. The role also includes updating training documentation and supporting faculty and administrative stakeholders through workflow and interface changes associated with the upgrade.

The ideal candidate will have hands-on CourseLeaf experience, familiarity with Banner or comparable student information systems, and the ability to work independently in a complex academic environment.

Key Responsibilities

< data-start="1397" data-end="1425">Workflow Administration

• Configure and maintain approval workflow structures for course and program proposals, including routing logic and participant sequencing
• Monitor proposal queues and troubleshoot stalled, rolled-back, or otherwise delayed submissions
• Manage rollback and shred functions, including restoring proposals to prior approved states when necessary

< data-start="1773" data-end="1813">CIM Course & Program Administration

• Process approved curriculum data into the institution’s student information system (SIS)
• Support ongoing maintenance and administration of curriculum proposal forms and workflows

< data-start="1998" data-end="2027">Catalog Management (CAT)

• Maintain catalog page ownership and workflow permissions across departments and academic units
• Manage shared and borrowed content to ensure consistency and centralized governance across catalog pages
• Coordinate catalog publishing timelines and annual go-live activities
• Validate that approved curriculum changes flow accurately into catalog content and published outputs

< data-start="2408" data-end="2455">CourseLeaf 10 Upgrade & Functional Testing

• Review and validate upgrade patches in test environments prior to production approval
• Conduct end-to-end testing of CIM proposal forms, validation rules, conditional logic, and workflow routing
• Test notifications, approval paths, and routing functionality across multiple workflow scenarios
• Evaluate reporting functionality and validate data accuracy against existing records
• Test CAT editing, publishing workflows, shared content rendering, and PDF/web outputs
• Validate updated UI/UX functionality and identify any configuration or layout issues introduced during the upgrade
• Document testing outcomes, defects, and resolutions while coordinating with vendor support and internal technical teams
• Facilitate regression testing with institutional stakeholders to validate operational use cases
• Verify SIS integration continuity and data synchronization throughout the upgrade process
• Participate in go/no-go decision-making for production deployment

< data-start="3426" data-end="3461">Stakeholder Support & Training

• Develop and update user guides and training documentation related to curriculum and catalog workflows
• Support and train faculty, academic administrators, and registrar-related stakeholders on workflow or interface updates introduced during the upgrade

Preferred Qualifications

• Prior hands-on experience with CourseLeaf CIM and CAT administration
• Familiarity with Banner or other higher education SIS platforms
• Experience supporting curriculum management, catalog publishing, or academic workflow operations
• Strong troubleshooting, documentation, and stakeholder communication skills
• Ability to work independently in a fast-paced, decentralized academic environment