Are you a HR Documentation and Compliance Specialist looking for your next contract? If so, we want to speak to you! DTI has an immediate need for a HR Documentation and Compliance Specialist for a 5 months plus contract.

Must Work on W2
Location: Chicago, IL ( Remote with less than 25% travel to Chicago, IL. Incurred expenses will be reimbursable )
Duration:5 Months Plus
Industry Experience: Must have Public Health Department

Company Overview
A leading public healthcare system dedicated to delivering comprehensive medical services to the community. With a network of hospitals and clinics, the organization provides both inpatient and outpatient care, ensuring high-quality, accessible healthcare for a diverse population, including underserved communities. Services encompass primary care, specialty care, emergency services, and public health initiatives. Furthermore, our client is deeply committed to medical education and research, training the next generation of healthcare professionals and conducting innovative studies to advance medical knowledge and improve patient outcomes.

Role Overview
The HR Documentation and Compliance Specialist will be responsible for mapping and enhancing both proactive and reactive processes to effectively respond to future compliance audits. This role includes digitizing and improving HR documentation procedures to ensure consistency in file location, layout, naming conventions, updating, monitoring, accessing, and archiving. Additionally, the specialist will develop training content to educate staff on the updated compliance and HR documentation procedures, ensuring that all team members are well-versed in the new standards and practices.

Key Responsibilities

• Facilitate Working Sessions: Schedule and facilitate working sessions with client HR leaders or staff as needed to clearly define current state and obtain additional information and insights necessary to inform process assessment and optimization, ensuring comprehensive and accurate documentation.
• Document existing processes: Thoroughly document the current processes used for conducting policy compliance audits, detailing workflows, roles, and responsibilities. Conduct a comprehensive analysis of these audit processes to identify inefficiencies, gaps, and areas for improvement.
• Develop future state processes: Design a future state process for compliance audits, clearly outlining the enhanced workflows, roles, and responsibilities. Identify specific actions and steps required to transition from the current state to the future state, ensuring a smooth and efficient implementation.
• Create standard digital HR document templates and governance processes: Develop standardized digital HR document templates, including naming conventions, and security protocols, as well as the document governance, archiving, and storage processes. This will ensure consistency and security across all HR documentation and document lifecycle management.
• Identify and retire obsolete documents: Review the existing HR documents to identify obsolete document types that are no longer needed. Develop a plan for the systematic retirement of these outdated documents to streamline the documentation process.
• Develop a training course: Create a comprehensive training course for employees and managers on the new compliance and HR documentation processes. This course will cover the updated procedures, ensuring that all staff members are knowledgeable and capable of adhering to the newly defined standards

Qualifications

• Strong listening skills and empathy to appreciate the unique nature of client''s business and operational constraints
• Attention to detail needed to analyze current audit and compliance processes and HR document types
• Patience and flexibility needed to respond to evolving client requests
• Persistence to finish standard operating procedures despite organizational and clien constraints.

Skills and Experience

• Proven experience in Human Resources function and HR compliance administration
• Strong knowledge of HR compliance processes in the health care sector and unionized environment
• Experience with HR technology applications such as Oracle EBS, Salesforce and Workforce
• Experience with document storage and management
• Experience with digital documentation, document lifecycle management, and integration with digital platforms
• Strong written communication skills, able to write complex topics in straight forward and easy to understand terms.

Education
Bachelor''s degree in a subject that emphasizes strong writing skills

Preferred Qualifications

• Strong writing skills
• Knowledge of HR leaves processes
• Attention to detail
• Experience with rapid and iterative development and content creation

Please click on the link below for our company benefits


DTI is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, ancestry, age, disability, marital status, veteran status, or any other protected characteristic under Illinois state or federal law. All qualified applicants are encouraged to apply, and employment decisions are based solely on merit, qualifications, and business needs.