Lead ServiceNow Business Analyst – Enterprise Operations
12+ months
Remote
Position Summary
Our healthcare client is seeking an experienced Lead ServiceNow Business Analyst to support enterprise ServiceNow initiatives across IT and business functions. This individual will serve as a key liaison between business stakeholders, ServiceNow product teams, architects, developers, QA, and project leadership.
The ideal candidate is a strong, hands-on Business Analyst with significant ServiceNow experience who can independently lead requirements discovery, business process analysis, functional design, user story development, and user acceptance testing. The successful candidate will be able to take complex or ambiguous business needs, translate them into clear and actionable ServiceNow requirements, and guide those requirements through the development lifecycle.
Experience with ServiceNow Legal Service Delivery (LSD) is beneficial but not required. Its not required now Candidates with strong Business Analysis experience in other ServiceNow disciplines—including ITSM, CSM, HRSD, ITOM, SPM, GRC, ITAM/SAM, Service Catalog, or other enterprise ServiceNow applications—are encouraged to apply.
Key Responsibilities
- Lead business analysis activities for ServiceNow implementations, enhancements, integrations, and process improvement initiatives.
- Partner with business and technology stakeholders to understand business objectives, operational challenges, and desired outcomes.
- Facilitate requirements-gathering sessions, stakeholder interviews, discovery sessions, and cross-functional workshops.
- Analyze current-state processes and identify opportunities for workflow optimization, automation, standardization, and operational improvement.
- Define future-state processes and translate business needs into scalable ServiceNow solutions.
- Develop and maintain detailed:
- Business requirements
- Functional requirements
- User stories
- Epics and features
- Acceptance criteria
- Process maps
- Workflow diagrams
- Business rules
- Functional specifications
- UAT documentation
- Clearly distinguish business requirements from technical design and collaborate with ServiceNow architects and developers to determine appropriate solutions.
- Lead backlog refinement and work closely with Product Owners, developers, architects, QA, and project managers throughout the SDLC.
- Review proposed ServiceNow solutions to ensure they align with documented business requirements and intended business outcomes.
- Coordinate and support system testing, integration testing, regression testing, and User Acceptance Testing (UAT).
- Develop UAT scenarios, test cases, acceptance criteria, and defect documentation.
- Facilitate issue resolution by analyzing defects, clarifying requirements, and coordinating with technical teams.
- Identify gaps, dependencies, risks, and opportunities for process improvement.
- Support change management, training, communications, and end-user adoption activities.
- Create and maintain process documentation, standard operating procedures, functional documentation, and training materials.
- Participate in Agile/Scrum ceremonies, including sprint planning, daily standups, backlog refinement, sprint reviews, and retrospectives.
- Serve as a trusted advisor to stakeholders by challenging assumptions, clarifying requirements, and recommending practical ServiceNow solutions.
- Ensure ServiceNow solutions align with enterprise architecture, security, governance, privacy, compliance, and healthcare requirements.
Required Qualifications
- Bachelor's degree in Business, Information Systems, Healthcare Administration, Computer Science, or related field, or equivalent professional experience.
- 5+ years of Business Analyst experience, with demonstrated experience serving as a Senior or Lead BA.
- 5+ years of experience working with the ServiceNow platform in a Business Analyst, Functional Analyst, Product Owner, Consultant, or closely related capacity.
- Demonstrated experience personally leading BA activities from requirements discovery through solution delivery and UAT.
- Strong experience eliciting, analyzing, documenting, and validating complex business requirements.
- Demonstrated ability to translate business requirements into ServiceNow functional solutions.
- Strong experience developing user stories and detailed acceptance criteria.
- Experience creating process maps, workflow diagrams, functional specifications, and other BA deliverables.
- Experience working directly with ServiceNow developers, architects, QA teams, Product Owners, and project managers.
- Strong experience facilitating stakeholder workshops and requirements sessions.
- Demonstrated experience supporting UAT and validating that solutions meet business requirements.
- Strong understanding of Agile/Scrum and SDLC methodologies.
- Excellent verbal and written communication skills.
- Ability to explain complex business and technical concepts to both technical and non-technical stakeholders.
Preferred Qualifications
- Experience in a healthcare, hospital, financial services, pharmaceutical, or other highly regulated environment.
- Experience with one or more ServiceNow disciplines, including:
- ITSM
- CSM
- HRSD
- ITOM
- ITAM/SAM
- SPM
- GRC
- SecOps
- Service Catalog
- Employee Center
- CMDB
- Legal Service Delivery (LSD)
- Experience with ServiceNow workflow automation and process optimization.
- Familiarity with Flow Designer and IntegrationHub.
- Experience working with ServiceNow reporting and Performance Analytics.
- ServiceNow Certified System Administrator (CSA) or other relevant ServiceNow certification.
- Experience with Jira, Azure DevOps, Confluence, or similar Agile delivery tools.
- Experience working in healthcare environments with awareness of HIPAA, privacy, security, and regulatory requirements.
- Experience with Legal Service Delivery, Legal Operations, Privacy, Compliance, or Risk Management is a plus.
Core Competencies
- Lead-Level Business Analysis
- ServiceNow Functional Expertise
- Requirements Elicitation
- Requirements Analysis
- Stakeholder Management
- Business Process Analysis
- Process Mapping
- Workflow Analysis
- User Story Development
- Acceptance Criteria
- Functional Documentation
- UAT & Testing
- Agile/Scrum
- SDLC
- ServiceNow Solution Design
- Cross-Functional Collaboration
- Process Improvement
- Change Management
- Communication & Facilitation
- Problem Solving
What Success Looks Like
The successful candidate will be able to independently take a complex business problem from discovery through delivery.
They will understand what the business is trying to accomplish, ask the right questions to uncover requirements, document the current and future state, translate requirements into actionable ServiceNow user stories and acceptance criteria, collaborate effectively with technical teams, support testing and UAT, and ensure the delivered solution solves the original business problem.
The successful candidate will demonstrate depth of Business Analysis experience—not simply familiarity with BA terminology—and will be able to clearly articulate their personal role, decisions, deliverables, and contributions throughout ServiceNow implementations and enhancements.
Ideal Candidate Profile
The ideal candidate is a:
Senior/Lead ServiceNow Business Analyst or ServiceNow Functional Lead
who has:
- Strong ServiceNow platform experience
- Proven Lead BA experience
- Excellent requirements and process-analysis skills
- Experience translating business needs into ServiceNow solutions
- Strong stakeholder facilitation skills
- Hands-on experience with user stories and acceptance criteria
- Experience taking requirements through development and UAT
- Strong Agile delivery experience
- The ability to bridge business and technical teams
- Experience in a regulated environment preferred
- LSD experience welcomed but not required