Department FAMU-FSU College of Engineering
Responsibilities Responsible for managing contract and grant (C&G) budgets and project compliance from both FSU and FAMU within assigned college departments, including Mechanical & Aerospace Engineering and Electrical & Computer Engineering. Performs specialized C&G budgetary services, accounting services, and activities related to C&G budgetary reports, long-range budget planning, allocation of funds, and monitoring of financial reports for designated C&G budgets. Serves as a liaison between the Department, College, funding agencies, Research Foundation, Sponsored Research, and other relevant organizations.
Responsible for post-award financial and administrative management of assigned C&G portfolios at both FAMU and FSU. Monitors and reconciles awards monthly; tracks expenditures, encumbrances, salary commitments, subawards, and other planned costs; and maintains forward-looking projections of available balances through project end dates. Meets regularly with (Principal Investigators) PIs to review financial status, burn rate, projected balances, and required actions. Processes and supports rebudgets, budget amendments, procurement, travel, FACET (effort reporting)-related C&G questions, financial reporting, records management, and project closeout. Proactively identifies projected deficits, unspent balances, expiring funds, and other financial or compliance concerns and works with PIs and appropriate University offices to resolve them.
Responsible for pre-award support for assigned faculty and units. Reviews solicitations and sponsor guidelines for eligibility, budget caps, cost-sharing obligations, finance and administration limitations, and submission requirements, and advises PIs accordingly. Develops and analyzes complex proposal budgets, including multi-year, cost-share, and subaward budgets, and drafts corresponding budget justifications. Applies federal, state, University, and sponsor regulations in budget construction. Collects and verifies subrecipient commitment documentation. Prepares and routes proposals in RAMP system and coordinates with Sponsored Research at FSU and FAMU to meet internal and sponsor deadlines.
Serves as a departmental resource for grants administration and interprets applicable University, sponsor, and regulatory requirements for faculty and staff. Monitors assigned portfolios for financial and compliance risks, communicates concerns promptly to PIs and appropriate leadership, and recommends corrective actions. Supports consistent College grants-management procedures, timelines, internal controls, and process improvements in coordination with Research Office leadership and central University offices.
Improves grants administration processes through data analysis, reporting, and development of procedures and training materials. Participates in Sponsored Research training and communicates procedural changes to assigned departments. Supports grants-related special projects and other sponsored research duties as assigned.
Qualifications Bachelor's degree and three-years of experience; or high school diploma/equivalent and experience equal to seven years. (Note: post-high school education can substitute for experience at the equivalent rate.)
This position requires successful completion of the eSPEAR Certification or ability to obtain the certification within 6 months of hire.
Preferred Qualifications - Knowledge of Uniform Guidance.
- Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP).
- Knowledge of federal, state, and private sources for contract and grant funds.
University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about Florida State University and our campuses .
FSU Total Rewards FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculato r to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations This is an A&P position.
This position requires successful completion of a criminal history background check .
Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.
