job summary:
Summary:
On an ongoing basis, the Project Manager will report to the Application Development and Support Manager. The Project Manager may serve as the liaison for the Department with the Federal Centers for Medicare & Medicaid Services (CMS), the Florida Digital Service, and solution providers/suppliers. The Project Manager will work closely with project stakeholders. Work related to other divisions may be assigned by the Department's Contract Manager. The Project Manager will focus on developing and improving business processes, assisting with the development of metrics, both within the technology and business organizations. The candidate must have the following abilities for consideration:
A strong understanding of information systems, business processes, the key drivers and measures of success for the business, and the short- and long-term direction of the business and technology.
Capable of identifying, proposing, and influencing business solutions, negotiating deliverables and requirements across multiple business customers or organizations.
Possess an understanding of technological trends and state initiatives and use this knowledge to bring solutions to enhance the Departments strategic position.
1.2. The Project Manager will provide, but not be limited to, the following activities and tasks.
1.2.1. General Project Manager Activities. The Project Manager will perform project management activities that focus on the specific constraints of a single project with a defined beginning and end. Multiple projects may be worked simultaneously.
1.2.1.1. Serve as the primary liaison between business stakeholders, vendors, contractors, and technical teams.
1.2.1.2. Ensure alignment between project objectives and the Department's strategic goals.
1.2.1.3. Facilitate communication among projects sponsors, executive leadership, project teams, and external stakeholders.
1.2.1.4. Provide status reporting and executive level communication regarding project progress, risks, issues, and accomplishments.
1.2.1.5. Ensure projects are completed on schedule, within budget, and in accordance with established quality standards.
4.3.2. Project Governance. Establishing the standards, reporting structures, and "rules of engagement" that the project must follow while aligning and contributing to Department standards.
4.3.2.1. Develop and maintain Project Charters.
4.3.2.2. Develop and maintain Project Management Plans,
4.3.2.3. Establish project governance structures, reporting processes, and project controls.
4.3.2.4. Ensure compliance with applicable State of Florida project management standards.
4.3.3. Planning and Scheduling. Coordinating stakeholders, tracking milestones and dependencies, and keeping delivery on time and aligned with business goals.
4.3.3.1. Develop and maintain detailed project schedules.
4.3.3.2. Create and maintain Work Breakdown Structures (WBC).
4.3.3.3. Identify project dependencies and critical path activities.
4.3.3.4. Conduct resource capacity planning and workload forecasting.
4.3.4. Risk and Issue Management. Proactively identify, assess, and manage project risks and issues to support informed decisions and successful delivery.
4.3.4.1. Maintain CRAIDL (Change, Risk, Action Items, Issues, Decisions, Lesson Learned) logs.
4.3.4.2. Identify, monitor, and escalate project risks and issues.
4.3.4.3. Develop and implement mitigation and contingency plans.
4.3.4.4. Track decisions and lessons learned.
4.3.5 Stakeholder Management. Navigate high-level executive relationships to improve the possibility of a successful project.
4.3.5.1. Develop and maintain Stakeholder Engagement Matrices.
4.3.5.2. Facilitate executive steering committee meetings and project governance meetings.
4.3.5.3. Manage stakeholder expectations and communications.
4.3.5.4. Resolve project conflicts and communication challenges.
4.3.6. Requirements Management. Elicit, document, prioritize, and trace requirements to ensure solutions meet stakeholder needs and project objectives.
4.3.6.1. Elicit, document, analyze, and validate business requirements.
4.3.6.2. Facilitate Joint Application Development (JAD) sessions and stakeholder workshops.
4.3.6.3. Translate business needs into functional and technical requirements.
4.3.6.4. Develop Business Requirements Documents (BRDs).
4.3.6.5. Assist in development and review of Technical Requirements Documents (TRDs).
4.3.7. Business Process Analysis. Analyze and improve business processes to increase efficiency, strengthen controls, and deliver better outcomes.
4.3.7.1. Document current state ("As-is") business processes.
4.3.7.2. Develop future-state ("To-be") business process models.
4.3.7.3. Identify opportunities for process improvement and automation.
4.3.7.4. Analyze operational impacts of proposed solutions.
4.3.8. Solution Analysis. Evaluate business needs and options to define practical, effective solutions aligned with project goals.
4.3.8.1. Evaluate solution alternatives.
4.3.8.2. Support vendor demonstrations and solution evaluations.
4.3.8.3. Assist with product selections and procurement evaluations.
4.3.8.4. Validate that implemented solutions meet documented requirements.
4.3.9. Acceptance and Quality Assurance. Validate deliverables against requirements and quality standards to ensure they are ready for stakeholder acceptance.
4.3.9.1. Develop acceptance criteria.
4.3.9.2. Coordinate user acceptance testing activities.
4.3.9.3. Facilitate scope identification and acceptance reviews.
4.3.9.4. Verify successful delivery of project objectives and business outcomes.
4.3.10. Technical Writing and Procurement Support. The PM/BA shall provide technical writing and procurement support services including:
4.3.10.1. Develop Statements of Work (SOWs) for technology projects and professional services procurements.
4.3.10.2. Create Requests for Quotes (RFQs), Requests for Information (RFIs), and related procurement documentation.
4.3.10.3. Define project scope, deliverables, milestones, acceptance criteria, and performance measures.
4.3.10.4. Collaborate with procurement, legal, vendor management, and technical staff.
4.3.10.5. Maintain document version control and documentation standards.
4.3.10.6. Convert complex technical concepts into clear business and procurement documentation.
4.3.10.7. Review contracts and procurement documents for consistency with project objectives and statutory requirements.
4.3.10.8. Assist proposal evaluation teams during procurement activities.
4.3.11. Reporting and Legislative Support. The PM shall support project reporting requirements including:
4.3.11.1. Weekly project status reports.
4.3.11.2. Executive Steering Committee presentations and meeting materials.
4.3.11.3. Executive Steering Committee meeting minutes.
4.3.11.4. CRAIDL reporting.
4.3.11.5. Benefits realization reporting.
4.3.11.6. State risk assessments.
4.3.11.7. Key Performance Indicator (KPI) reporting.
4.3.11.8. Spending plan updates.
4.3.11.9. Quarterly project status reporting.
4.3.11.10. Operational Work Plan development and updates.
4.3.11.11. Legislative reporting and project oversight reporting.
4.3.11.12. Schedule IV-B updates, when applicable.
location: Tallahassee, Florida
job type: Contract
salary: $70 - 85 per hour
work hours: 8am to 5pm
education: No Degree Required
responsibilities:
Summary:
On an ongoing basis, the Project Manager will report to the Application Development and Support Manager. The Project Manager may serve as the liaison for the Department with the Federal Centers for Medicare & Medicaid Services (CMS), the Florida Digital Service, and solution providers/suppliers. The Project Manager will work closely with project stakeholders. Work related to other divisions may be assigned by the Department's Contract Manager. The Project Manager will focus on developing and improving business processes, assisting with the development of metrics, both within the technology and business organizations. The candidate must have the following abilities for consideration:
A strong understanding of information systems, business processes, the key drivers and measures of success for the business, and the short- and long-term direction of the business and technology.
Capable of identifying, proposing, and influencing business solutions, negotiating deliverables and requirements across multiple business customers or organizations.
Possess an understanding of technological trends and state initiatives and use this knowledge to bring solutions to enhance the Departments strategic position.
1.2. The Project Manager will provide, but not be limited to, the following activities and tasks.
1.2.1. General Project Manager Activities. The Project Manager will perform project management activities that focus on the specific constraints of a single project with a defined beginning and end. Multiple proje
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