Job: Turnaround TRACK Administrator Location (if onsite/hybrid): Hybrid - Pasadena, Texas Expected duration: 03/30/2028 Required skills, experience, etc.: experience with Turnaround TRACK and SAP software, MS Office, familiar with processing invoices, running reports, and turnaround execution Nice to have: Turnarounds Cost and prior experience in Oil and Gas
Work hours and travel requirements: Typical work week is 40 hours. Longer hours are required during Turnaround execution which may also require working weekends. Travel is required in U.S. and Canada, primarily California, U.S. Gulf Coast, Edmonton, Ontario, and U.S. Northeast.
Candidates must have valid travel documents.
This position is not eligible for sponsorship. Candidates must be authorized to work in the United States on a permanent basis.
Job Description
We are seeking a Turnaround TRACK Administrator to join our Project Resource and Outage Support (PROS) Group supporting Turnaround execution for North America. This position requires the ability to travel 25-40% to support on-site turnaround execution. This position will be a contract and hybrid in Pasadena, Texas.
What You ll Do
Serve as single point of contact between procurement and TAR execution team to ensure all contracts are implemented per bid documents (Pay formula, agreements, skills, schedules, and rates, configure materials module, etc)
Develop badging and accountability strategy for each TAR in accordance with safety and security requirements. Work with outage team to ensure security (both guards and infrastructure/perimeter) is correctly implemented in support of the strategy. Monitor reporting to ensure fatigue and accountability guidelines are met and ensure plant mustering is fail-safe and timely for emergencies
Support creating Service requisitioning, cost tracking & reporting, and proper invoicing/close out of all labor, material, and equipment purchased for North America turnarounds (U.S. and Canada)
Calculate net all contractor time daily and clear exceptions (missing in/out scans, schedules, moving scans, etc.). Review and approve contractor override hours; require approval documentation from vendor when needed
Create and upload Track Imports for Cost Objects (workorders, purchase orders), rates, etc. Create and assign new vendor work schedules incorporating site rules
Run daily non-allocated, non-accepted, rejected reports to ensure adherence to daily vendor timekeeper requirements. Audit Track data by running weekly cost reports to increase management visibility, enforce accountability, and assure work process adherence
Mentor/coach/onboard vendor timekeepers, vendor reconcilers, and Outage Team Members as needed. Provide training, and review expectations and deadlines
Authorize cost in Track once verification requirements are met. Send Authorized timesheets to vendors for invoicing. Ensure all final costs are received and balanced with Track upon vendor completion of work
Lead close-out effort for assigned outages by monitoring vendor invoicing, communicating deadlines, collaborating with procurement and outage team, and decommitting/increasing purchase orders as directed. Ensure vendor invoicing is in balance with verified final costs
Provide daily gate log & TRACK information to the outage team, including headcounts, manhours, burn rates, crew sizes, etc. for use in reporting and decision-making
What You ll Need
Required:
Minimum high school diploma or equivalent with experience
Turnarounds TRACK and SAP Requisitioning experience
Proficient in the use of computers and business software, including Microsoft (Excel, Word, PowerPoint, Outlook), OneNote
Strong leadership and multi-tasking abilities
Strong communication, organizational, and planning skills
Self-motivated and willingness to learn and improve
Willing to work a wide variety of scheduled days and hours
Works professionally and harmoniously with employees, peers, management, support personnel, program participants, and business area persons
Accepts direction, constructive feedback, and supervision
Preferred:
Turnarounds Cost experience a plus
Prior experience in the Oil and Gas industry
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