Here''s a Dice-ready job posting in the same format as your previous JDs.

Operations Coordinator

Location: Mountain View, CA (Onsite)
Job Type: Contract

Job Summary

We are seeking a highly organized and proactive Operations Coordinator to support executive leadership, technical project coordination, and day-to-day office operations within a fast-paced research and engineering environment. The ideal candidate will have experience managing complex schedules, coordinating cross-functional projects, documenting meetings, and supporting multiple stakeholders while ensuring smooth operational execution.

Key Responsibilities

• Coordinate technical projects by tracking milestones, schedules, deliverables, and project documentation.

• Organize meetings, prepare agendas, capture meeting notes, and follow up on action items.

• Maintain project documentation using collaboration tools such as Confluence, Jira, SharePoint, and Box.

• Prepare reports, presentations, and business documentation for leadership and project teams.

• Provide executive administrative support, including calendar management, travel coordination, and meeting logistics.

• Coordinate communication across internal teams, external partners, vendors, and stakeholders.

• Support office operations, including ordering supplies, shipping & receiving, facilities coordination, and workspace management.

• Assist with onboarding activities, including equipment setup, desk preparation, and new hire coordination.

• Plan and coordinate team meetings, workshops, and office events.

• Handle confidential information with professionalism and discretion.

• Provide general operational support and assist with special projects as assigned.

Required Qualifications

• Bachelor''s degree or higher.

• 3+ years of experience in project coordination, operations, executive administration, or administrative support.

• Experience managing complex calendars, travel arrangements, and executive scheduling.

• Strong project tracking and documentation skills supporting multiple stakeholders.

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams, SharePoint).

• Experience using collaboration tools such as Jira, Confluence, Slack, Box, and GitHub.

• Excellent written and verbal communication skills.

• Strong organizational, multitasking, and time management abilities.

• Ability to work independently in a fast-paced environment while managing multiple priorities.

• Strong customer service mindset with excellent problem-solving skills.

• Ability to maintain confidentiality and handle sensitive information.

Preferred Qualifications

• Experience supporting engineering, research, or high-tech organizations.

• Experience supporting executives or senior leadership.

• Educational background in Engineering or Science.

• Korean bilingual skills are a plus.

Required Skills

• Operations Coordination

• Project Coordination

• Executive Administrative Support

• Calendar Management

• Meeting Coordination

• Project Documentation

• Microsoft Office Suite

• SharePoint

• Confluence

• Jira

• Slack

• Box

• GitHub

• Outlook

• Travel Coordination

• Office Administration

• Cross-Functional Collaboration

• Event Coordination

• Communication Skills

• Organizational Skills

• Time Management

#NextSteps

If you''re interested in this opportunity, please apply with your updated resume

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