Key Skills:OpenText Vendor Invoice Management (VIM), S/4 Hana
Job Title: OpenText Vendor Invoice Management (VIM) Configuration Architect & Admin (SAP S/4HANA)
Duration:Long term
Location: Remote
Position Summary
The OpenText Vendor Invoice Management (VIM) Configuration Architect & Admin is responsible for the end-to-end design, configuration, administration, and support of OpenText VIM integrated with SAP S/4HANA.
This role partners with Accounts Payable, Procurement, IT, and external vendors to optimize invoice intake, OCR/capture, workflow, exception handling, and posting processes while ensuring performance, security, and compliance across the invoice-to-pay landscape.
Key Responsibilities
Architect and configure OpenText VIM components in SAP S/4HANA (including invoice processing, workflow, exception handling, tolerances, and posting integration).
Administer day-to-day VIM operations: monitoring queues, resolving interface errors, maintaining configuration transports, and supporting AP operations.
Design and maintain invoice intake channels (email, EDI, scanning) and capture/OCR integrations in partnership with OpenText capture solutions (e.g., ICC) and/or third-party capture tools, as applicable.
Configure and optimize workflows, roles, and approvals (business rules, escalation paths, substitutions, and segregation-of-duties considerations).
Own VIM master data and configuration objects (document types, scenarios, index fields, coding rules, validations, and exception categories).
Integrate VIM with SAP modules and processes (FI/AP, MM, PO/GR, tax, vendor master, and payment processes) and ensure consistent end-to-end invoice-to-pay outcomes.
Partner with BASIS/SAP technical teams to manage transports, system settings, authorizations, background jobs, and system connectivity.
Support and improve reporting and monitoring (KPIs, throughput, aging, exception root causes) using standard VIM tools and enterprise reporting platforms.
Lead or support S/4HANA transformation initiatives affecting VIM (e.g., Central Finance, Fiori enablement, process harmonization, new company codes, or shared services expansions).
Perform impact analysis and solution design for enhancements, upgrades, patches, and new integrations; develop functional specifications and configuration workbooks.
Execute and coordinate testing (unit, SIT, UAT), including test data preparation, defect triage, and release readiness.
Create and maintain documentation (solution architecture, configuration guides, SOPs, and runbooks) and provide training/enablement for business users and support teams.
Ensure compliance with internal controls, audit requirements, and data retention/privacy policies related to invoice processing and document storage.
Provide on-call or after-hours support during critical periods (month-end close, go-lives, or major releases), as needed.
Required Qualifications
Bachelor s degree in Information Systems, Computer Science, Accounting/Finance, or equivalent practical experience.
5+ years of experience supporting invoice-to-pay processes in SAP, including hands-on configuration/support in OpenText VIM.
Strong functional knowledge of SAP FI/AP and SAP MM (PO-based and non-PO invoices), including invoice verification and payment lifecycle.
Experience configuring VIM workflows, exception handling, validations, and posting logic in an SAP S/4HANA environment.
Working knowledge of SAP authorization concepts (roles, derived roles, SU24/SU53 troubleshooting) and segregation-of-duties principles.
Experience with change management practices (transport management, testing, release planning) across DEV/QA/PRD landscapes.
Ability to analyze issues across integrated systems (capture/inbox, SAP,workflow, and archiving) and drive root-cause resolution.
Strong communication skills with the ability to translate business requirements into configuration and operational processes.
Preferred Qualifications
Experience with SAP S/4HANA Fiori apps relevant to AP, workflow, and analytics.
Experience with OpenText Archive/Content Server concepts and document lifecycle management (as used for invoice images and attachments).
Familiarity with OpenText capture solutions (e.g., Invoice Capture Center) and OCR tuning/field extraction concepts.
Understanding of SAP IDoc/EDI and interface monitoring (ALE/IDoc, RFC, web services) related to invoice intake and vendor integrations.
Experience with SAP Business Workflow and/or workflow administration/monitoring.
Experience working in shared services, SOX-controlled environments, or highly regulated audit settings.
Relevant certifications (SAP, OpenText, ITIL/Service Management) are a plus.
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