Mechanical Project Coordinator (Nightshift)

RESPONSIBILITIES:
Kforce has a client that is seeking a Mechanical Project Coordinator (Nightshift) in Fremont, CA.

Summary:
The client is seeking a detail-oriented Project Coordinator to join our dynamic EPC project team. This role involves resource tracking and management, data analysis for strategic decision making and optimizing processes for successful execution of large-scale capital projects. Success in this role requires a commitment to precision, collaboration, and alignment with company's mission-driven goals. Currently they have a need for someone to work Nightshift.

Duties:
* Collaborate with stakeholders across Mechanical to ensure accurate and timely submission of daily timekeeping logs for labor resources; Proactively address discrepancies and implement tools to maintain compliance and data quality
* Verify timekeeping data for accurate allocation to project scopes, ensuring alignment with labor invoicing requirements and contractual obligations; Conduct audits to identify and resolve billing variances, supporting financial accuracy
* Populate and maintain weekly labor hour reports, incorporating tracking, project burn rates, and variance analysis; Provide insights on trends and recommendations for optimizations to enhance resource efficiency and cost control
* Perform data analysis on project metrics to identify trends, efficiencies, and areas of improvement; Generate reports to support decision-making
* Help develop and implement standards, best practices, and standard operating procedures (SOPs) for projects; Conduct reviews to refine processes and enhance efficiency
* Build and implement downstream workflows to enhance operational efficiencies; Collaborate with teams to streamline processes, reduce redundancies, and integrate tools for automation and better resource flow

REQUIREMENTS:
* Bachelor's degree in Business Administration, Construction Management, or related engineering field preferred, or equivalent experience
* Basic understanding of construction jobsite workflows and Mechanical discipline
* Proficiency in Microsoft Excel (formulas, pivot tables, data validation) and Power BI (dashboards, reporting)
* Strong attention to detail and ability to cross-reference timekeeping data with project documentation
* Excellent communication skills to coordinate between field teams and back-office billing departments
* Prior experience in labor tracking, project coordination, or administrative support in a construction environment
* Data analytics background for interpreting labor trends and optimizing reporting
* Familiarity with construction labor billing processes and scope coding systems as well as a strong knowledge of Project Controls, Estimating and experience adhering to budgets

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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