Facilities Administrator

RESPONSIBILITIES:
Kforce has a client that is seeking a Facilities Administrator in Mesa, AZ.

Key Responsibilities:
Facilities & Office Operations:
* Track facilities service requests and ensure timely, quality completion
* Manage building spaces including meeting rooms, storage areas, and security access
* Maintain seating charts and support onboarding/offboarding logistics
* Coordinate furniture repairs and general office maintenance
* Manage office and contractor supplies when standard ordering access is unavailable

Vendor & Property Management:
* Schedule and coordinate vendors for on-site locations
* Manage vendor invoicing and payment coordination with Accounts Payable
* Set up new vendors and oversee ongoing maintenance vendors
* Liaise with property management and landlords for building needs
* Oversee cleaning services, including day porters and supplies
* Support security vendors, guards, and related supplies

Safety, Compliance & Risk:
* Ensure safety procedures are followed and equipment is available and maintained
* Coordinate fire drills and evacuation drills with local fire departments and property managers
* Manage safety training and site visits
* Track incident reports in coordination with Risk and Insurance
* Manage HR compliance posters across all locations
* Submit PPE vouchers (boots, vests, hard hats) for construction employees

Finance & Administrative Support:
* Prepare expense reports (Concur)

Assist Finance and Accounting with:
* Month-end reporting
* Capital expense (CAPEX) reviews
* Asset tracking by location
* Monthly rent payments

* Support project documentation and reporting

Project & Manager Support:
* Assist with project management for office moves and build-outs
* Coordinate schedules, calendars, and communications across departments
* Support international travel arrangements and assist employees with travel tools
* Train and support teammates and leaders without corporate credit cards

REQUIREMENTS:
* Highly organized with strong attention to detail
* Ability to manage multiple tasks simultaneously
* Flexible, adaptable, and proactive with a -can-do- attitude
* Comfortable working independently with minimal supervision
* Exercises sound judgment and discretion with confidential information

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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