Human Resources Manager / HR Manager

Hello,

POSITION DESCRIPTION 

SUMMARY 

The Human Resources Manager works independently and under the supervision of the owner(s) and the board and is responsible for designing and implementing a human resources plan in a manner that is consistent with the Agency’s vision and values. 

This is a salaried position and as defined by the U.S. Department of Labor is categorized as an Administrative position.  As such, this position is classified as exempt under the Wage and Hour Division of the Fair Labor Standards Act. 

EDUCATION, EXPERIENCE, LICENSE, CERTIFICATION 

Required 

• Bachelor’s degree or 
• Three years of applicable experience 

Preferred 

• SHRM-CP or SHRM-SCP 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

1. Plan, develop, organize, implement, direct, and evaluate the agency’s Human Resources function and performance. 
2. Partner with the leadership team to understand and execute the organization’s human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention and succession planning. 
3. Provide support and guidance to management and other staff when complex, specialized and sensitive questions and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations of wrongdoing, and terminations. 
4. Manage the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants, particularly for managerial, exempt, and professional roles; collaborate with departmental managers to understand skills and competencies required for openings. 
5. Analyze trends in compensation and benefits; research and propose competitive base and incentive pay programs to ensure the organization attracts and retains top talent. 
6. Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; review policies and practices to maintain compliance.   
7. Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law. 
8. Develop appropriate policies and programs for effective employee management. 
9. Oversee the development and maintenance of all agency job descriptions; ensure they are updated to include all relevant and essential duties and responsibilities. 
10. Coordinate the activities, programs and strategic HR plans throughout the agency. 

11. Oversee the maintenance of personnel files in accordance with state and federal laws and accrediting and certifying bodies’ standards.  
12. In coordination with the compliance department, oversee the implementation of the new employee processes, including training programs and new hire orientation. 
13. Develop and implement agency-wide employee recognition programs. 
14. Process payroll per the schedule in effect through the designated HRIS. 
15. Submit payment for approved invoices through the appropriate software, web based program. 
16. Ensure human resources procedures related to supervision, evaluation and training are fully implemented in accordance with accreditation standards. 
17. Assist staff members with HR needs (questions, benefits, etc.). 
18. Conduct exit interviews. 
19. Ensure that performance evaluations are completed annually; review documents for completeness. 
20. In coordination with management and supervisors, handle employee conflict and complaints. Guides and supports the narrative to a resolution. 
21. Maintain employee benefits and open enrollment 
22. Communication of company memos from leadership 
23. Guide and record employee coaching and development 
24. Ongoing tasks as assigned  

ADDITIONAL DUTIES AND RESPONSIBILITIES 

1. Perform all duties in a manner that’s friendly, considerate, and aligned with the Agency’s vision and values in accordance with applicable professional ethics and standards and agency policies. 
2. Comply with all state and federal laws regarding PHI. 
3. Organize and plan work for maximum efficiency and effectiveness. 
4. Utilize IT systems and software programs in accordance with agency policy. 
5. Utilize time off in a manner consistent with agency policy. 

6. Perform other duties as deemed necessary and appropriate by supervisor. 
7. Tasks as assigned and needed. 

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS 

• Excellent verbal and written communication skills. 
• Excellent interpersonal, negotiation, and conflict resolution skills. 
• Excellent organizational skills and attention to detail. 
• Strong analytical and problem-solving skills. 
• Ability to prioritize tasks and delegate when appropriate. 
• Ability to act with integrity, professionalism, and confidentiality. 
• Thorough knowledge of employment-related laws and regulations. 
• Proficient with Microsoft Office software. 
• Proficient with or the ability to learn the organization’s HRIS and talent management systems. 
• Ability to learn and utilize the agency’s electronic tools effectively and efficiently within 30 days of hire. 
• Demonstrate a current knowledge of mental health and substance use practices. 
• Demonstrate the ability to effectively function as an agency team member. 
• Demonstrate the ability to effectively manage multiple tasks concurrently. 
• Possess and demonstrate effective organizational skills and the ability to work independently. 
• Demonstrate the ability to customarily and regularly exercise discretion and good professional judgment. 

PHYSICAL REQUIREMENTS 

The physical requirements described are representative of those that must be routinely met by an employee to successfully perform the essential duties of this position.  Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential duties. 

• Must be able to lift to 15 pounds at a time. 
• Ability to perform job responsibilities in facilities or community-based residences and buildings with multiple levels and without elevator or mechanical support. 
• Prolonged periods of sitting at a desk and working on a computer. 
• Effectively operate a computer and keyboard. 

WORKING CONDITIONS 

Working conditions described are representative of those that must be met by an employee while performing the essential duties of this position.  Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential duties. 

• Smoke-free and alcohol/drug free working environment. 

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for employment.  Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. 

Talbot Health Services provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.  

POSITION DESCRIPTION REVIEW 

I have read this position description and discussed it with my supervisor.  I agree to perform these functions and understand that this description will be the formal basis for my performance evaluation.  This understanding also applies to any subsequent attachments and to specific department goals.  I further understand that no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a job.  For this reason, duties and responsibilities that may be inherent in a job or reasonably required for its performance shall also be considered when evaluating my performance.  I understand that this position description will be reviewed annually for continued accuracy and appropriateness.