Our client is seeking a highly organized Office Coordinator (Project Coordinator) to help keep a busy, senior-level team running smoothly. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the person who brings structure to chaos, and can manage complex scheduling, communication, follow-up, and meeting operations with professionalism and polish.
As part of our process after applying, you may receive an invitation from our AI Recruiter Avery for a short conversation that lets you share more about your background beyond your resume. For questions, contact .
- Job Type: contract, 6 months+
- Location: Miramar, FL but open to remote (EDT hours)
- Compensation: This job is expected to pay about $30-35/hour W2
- No Visa Sponsorship Available for this role. No C2C
What You ll Do:
- Coordinate a high-volume meeting cadence across senior stakeholders, including schedules, agendas, materials, notes, action items, and follow-up
- Serve as a central point of coordination across teams, helping identify scheduling conflicts, communication gaps, dependencies, and next steps
- Create and maintain tracking systems such as action logs, decision trackers, stakeholder maps, and follow-up lists to support accountability
- Prepare clear, executive-ready materials and reports using PowerPoint and Excel
- Use tools such as Slack, Outlook, Microsoft Teams, Zoom, and SharePoint to streamline communication and improve team workflow
What Gets You the Job:
- 5+ years of experience in coordination, operations, executive support, office coordination, or a similar fast-paced support role
- Strong experience supporting senior stakeholders and managing complex scheduling, communication, and follow-up workflows
- Excellent written and verbal communication skills with strong attention to detail and accuracy
- Advanced proficiency with collaboration and productivity tools, including Slack, Outlook, Microsoft Teams, Zoom, and SharePoint
- Ability to work independently, anticipate needs, solve problems, and stay calm when priorities shift
Irvine Technology Corporation (ITC) connects top talent with exceptional opportunities in IT, Security, Engineering, and Design. From startups to Fortune 500s, we partner with leading companies nationwide. Our AI recruiter, Avery helps streamline the first step of your journey so we can focus on what matters most: helping you grow. Join us. Let us ELEVATE your career!
Irvine Technology Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Irvine Technology Corporation complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
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