Job#: 3020712 Job Description: If you are interested please send your resume to
Key Responsibilities:1. Project Intake, Definition & Planning- Lead project kickoff with owners and key stakeholders to define scope, objectives, and technical requirements.
- Develop ROM budgets and preliminary schedules to establish early feasibility.
- Prepare detailed proposals and contract packages.
- Build the preliminary project budget across all cost categories.
- Drive internal approvals and advance projects through corporate systems and governance.
2. Design & Engineering Oversight- Guide early design development and conceptual planning.
- Manage engineering and design partners to ensure quality, accuracy, and schedule adherence.
- Align scope with design, operations, and stakeholder teams.
- Oversee permitting strategy and coordinate with AHJs for required approvals.
- Lead constructability reviews and resolve design conflicts.
- Manage value-engineering efforts and secure stakeholder alignment on changes.
3. Procurement & Contract Management- Oversee project funding and financial readiness.
- Prepare RFPs and scopes of work for competitive bidding.
- Support bid leveling, vendor selection, and award recommendations.
- Assist with contract negotiations, including commercial terms and risk allocation.
- Coordinate owner-direct vendors, consultants, and specialty suppliers.
- Define close-out documentation requirements early in the process.
4. Project Coordination & Communication- Participate in and document all project meetings.
- Lead OAC, design, and stakeholder coordination sessions.
- Track and distribute addenda, drawings, clarifications, and project documentation.
- Manage RFIs, submittals, change orders, invoices, and payment workflows.
- Maintain weekly progress updates and decision logs to ensure alignment.
5. Schedule, Cost & Change Management- Develop and maintain the master project schedule.
- Review contractor schedules and assess sequencing, phasing, and progress.
- Manage cost estimates, budget updates, and change-control processes.
- Monitor cash flow and proactively mitigate scope creep.
- Oversee invoice review, approval, and payment tracking.
6. Quality, Safety & Site Oversight- Ensure QA/QC processes are implemented and documented.
- Conduct regular site walks and safety observations.
- Verify compliance with EHS standards and project-specific safety requirements.
- Support timely decision-making by providing field insights and risk assessments.
- Coordinate on-site vendors, suppliers, and specialty contractors.
7. Project Close-Out- Initiate close-out activities prior to substantial completion.
- Collect all required documentation: warranties, as-builts, O&M manuals, testing reports.
- Oversee final inspections, commissioning, and occupancy processes.
- Manage punch-list creation, execution, and final sign-off.
- Close out change orders, disputes, and financials.
- Submit final project accounting and turnover packages.
Reporting Protocols- Weekly boots-on-the-ground field reports.
- Weekly project progress and status updates.
- Monthly cash-flow and budget updates.
- Weekly supplier/vendor coordination meetings.
- Regular schedule and cost-management check-ins.
- OAC meetings as required.
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click for more details.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.
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