Title: Operations Support Specialist with 10 years experience
Location: New York city, NY
Duration:12 months
Onsite - All five working days
Preferred local only
NYC Govt agency
Description of Services:
The consultant shall provide on‑site administrative and operational support to the Engineering
Department’s Operations Division. The scope of work shall include, but not be limited to, the following
responsibilities:
− Performing administrative data entry and tracking for approximately 500+ Engineering agreements,
ensuring accuracy and timely updates
− Communicating with consultant firms via email and phone in a professional and courteous manner
− Recording and maintaining data in SharePoint and Excel spreadsheets, including linked Excel ledgers,
with a strong emphasis on precision and consistency
− Verifying that all entered data complies with authorization documents and established departmental
procedures
− Coordinating with Agreement Project Managers and Task Leads to ensure new task order requests
adhere to Engineering Department call‑in and task order guidelines
− Following up with Port Authority staff and consultant staff to obtain required documentation and ensure
timely submission of all paperwork
− Preparing award letters, securing signatures from the appropriate Duly Authorized Representative, and
distributing finalized documents to firms
− Organizing and electronically filing all relevant documentation, including creating new file folders and
maintaining structured, accessible records in SharePoint and other designated file systems
− B2G Platform Support
o Running reports in the B2G system and following up on missing, outdated, or incomplete
information
o Editing and updating entries within the B2G platform
o Preparing and presenting monthly and quarterly reports as needed
− Federal Program Support
o Assisting with staffing and cost analysis activities
o Preparing file folders and documentation for FTA and FEMA audit compliance, including
electronic filing and correlating large volumes of emails and supporting documents
o Drafting procurement memos, RFP requests, and Notices to Proceed
Minimum Qualifications
− Bachelor’s degree in Business Administration, Engineering, Public Administration, or a related field
− A minimum of three (3) years of experience in administrative support, project support, operations
support or similar role.
− Advanced proficiency with Microsoft Office applications, including:
o SharePoint (file management, folder creation, permissions, tracking)
o Excel (data entry, linked ledgers, formulas, data validation, and basic macros)
o Adobe Acrobat (editing, combining, and preparing official documents)
− Demonstrated experience performing high‑volume administrative data entry with strong accuracy and
attention to detail
− Strong organizational skills with the ability to maintain and track large volumes of agreements and
documentation
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− Ability to work independently, prioritize tasks, and manage deadlines in a fast‑paced environment
− Proven ability to perform quality assurance/quality control on one’s own work
− Excellent written and verbal communication skills, including professional phone and email etiquette
− Ability to multi‑task and remain composed under pressure while handling shifting priorities
Preferred Qualifications:
− Experience working with the following systems, including SAP, AVM, ERP, and OpenText
− Prior experience supporting engineering, procurement, or contract administration teams
− Familiarity with B2GNow or similar compliance/reporting platforms, including running reports and
updating vendor data.
− Experience preparing documentation for federal compliance, including FTA and FEMA audit
requirements.
− Ability to prepare draft procurement memos, RFP materials, and Notices to Proceed
− Demonstrated ability to coordinate with multiple stakeholders (internal staff, consultants, project
managers) to ensure timely submission of required documents
− Strong ability to shift tasks quickly, manage competing deadlines, and maintain accuracy while
handling a large workload.
Shah.
Thank you.
Regards,
Yaseen Pasha – (Shah) Sr. Account Manager / IT- Recruitment Manager
1149 Bloomfield Ave, Ste G, Clifton, NJ 07012
O: +1. (Nine Seven Three) - (Five two Eight) - Fives Seven Seven Eight) shahATsprucetechDOTcom
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