Job Title: Event Marketing Specialist
Location: San Francisco, CA (Onsite - flexible workstyle) (Must also be available to occasionally work evenings and weekends and travel globally up to 25%)
Hire Type: Contract (12 months+)
Summary:
Our client is seeking a talented and enthusiastic Experiential Marketing Senior Specialist to support in the planning and execution of their high-impact activations. This role provides a unique opportunity to gain hands-on experience with global B2B and B2C event production while working with a globally recognized entertainment brand.
Responsibilities:
The ideal candidate for this role demonstrates impeccable organization, logistics implementation capabilities, a professional communication style, and demonstrable follow-through
Support in the planning and execution of experiential events, including industry tentpole trade shows, product launches, internal alignment summits, partner demo experiences, and more, leading key elements of the program
Own critical program logistics, including: External guest communications, hotel block coordination, onsite check-in, data collection implementations and reporting aggregation
Build and maintain organizational tools such as run-of-show schedules, checklists, asset trackers, staffing grids, and RSVP platforms
Support onsite event operations including setup, execution, guest experience support, and teardown
Stay up-to-date with industry trends and communicate fun, interesting event ideas to the Experiential Marketing Team
Effectively manage and prioritize competing asks, intake feedback and direction, and manage tasks per deadlines
Proficiency with Microsoft Suite (Outlook, Word, Teams, Excel, PowerPoint)
Aptitude to learn tools and platforms (this role will be hands on with Smartsheet, Airtable, Miro, event registration platforms, Concur, and survey tools)
Required Skills:
Applicants should possess integrity, pride in their work, and outstanding interpersonal skills. Collaboration in a no-ego, roll-up-your-sleeves approach is critical; we live and breathe “one team, one dream” as we break down and navigate complex issues together.\
Other necessary qualities are:
3 to 5 years of relevant experience
Experience in events, customer service, and/or hospitality; we say this, but, attitude and logistics/organizational skills are most critical – please apply even if Marketing or Communications was not your major!
Comfort in high-pressure, high-visibility moments and an ability to stay calm and solution/action-oriented in those moments
Passionate about events, experiential, and/or guest experience
Desire to learn, grow, and push the boundaries
Self-starter with a positive and solution-oriented demeanor.
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