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Executive Assistant/Coordinator

• Posted 7 hours ago • Updated 7 hours ago

Full Time

On-site

USD $100,000.00 - 130,000.00 per year

Fitment

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Job Details

Skills

Securities
International Management
Project Management
Scheduling
Technical Drafting
UPS
Facilitation
Project Documentation
Presentations
Reporting
Dashboard
Internal Communications
Process Improvement
Productivity
Project Coordination
Microsoft Office
FOCUS
Microsoft Outlook
Microsoft PowerPoint
Microsoft Excel
Organizational Skills
Management
Attention To Detail
Communication
Problem Solving
Conflict Resolution
Artificial Intelligence
Workflow
Strategic Management
Leadership

Summary

Job Description

The Executive Assistant/Coordinator will be a key member of the CANTOR FITZGERALD SECURITIES:HR - Global Management team, working closely with the CHRO. This role offers an exciting opportunity to contribute to the strategic direction of the company's HR function, ensuring smooth operations and efficient project management.

Responsibilities

Manage CHRO's calendar, scheduling meetings and coordinating travel arrangements.
Proactively manage email correspondence, drafting responses and prioritizing tasks.
Prepare agendas, presentation materials, and meeting minutes, ensuring timely follow-ups.
Serve as a liaison, facilitating communication between the CHRO and stakeholders.
Coordinate and track projects, managing timelines and deliverables.
Organize and maintain project documentation, ensuring easy access and retrieval.
Develop high-quality PowerPoint presentations for executive audiences.
Support data tracking and reporting using Excel, creating basic dashboards.
Assist in preparing internal communications and reports as required.
Identify process improvements and leverage AI tools to enhance productivity.

Qualifications

5+ years of experience supporting senior executives, preferably in HR or corporate settings.
Demonstrated project coordination skills, with a track record of successful cross-functional initiatives.
Advanced proficiency in Microsoft Office Suite, with a focus on Outlook, PowerPoint, Excel, and Word.
Exceptional organizational skills, with the ability to manage multiple priorities and attention to detail.
Excellent communication skills, both written and verbal, with a discreet approach to handling sensitive information.
A proactive, solutions-oriented mindset, coupled with strong problem-solving abilities.
Experience or interest in leveraging AI and automation to streamline workflows.
Ability to work effectively in a fast-paced environment, adapting to changing priorities.
Strong interpersonal skills and a collaborative mindset.
A passion for contributing to the strategic direction of HR leadership.

Salary Range: $100,000 - $130,000

#LI-JM3

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 90922487
Position Id: 24329378
Posted 7 hours ago

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