Data Analyst 1 (0-2 years)

Description

We are looking for a detail-oriented Data Analyst to support workplace planning and facilities decision-making in Rochester, New York. This Long-term Contract position is well suited for someone early in their career who is highly comfortable working in Excel, maintaining clean data, and turning information into practical reporting for business partners. In this role, you will work closely with planning and operations teams to monitor workspace information, improve reporting accuracy, and help guide space utilization efforts. The position offers the opportunity to contribute to day-to-day operational support while building experience in workplace analytics and planning.

Responsibilities:
Maintain workplace and occupancy records by updating seating information, workstation assignments, and related planning data in spreadsheets and internal tracking tools.
Review datasets regularly to verify completeness, correct discrepancies, and preserve reliable information for planning and facilities use.
Produce recurring and on-demand Excel reports, dashboards, charts, and summaries that help stakeholders evaluate space usage and operational needs.
Partner with site planning teams to keep seating layouts, allocation records, and space documentation current and organized.
Assist with floor plan-related records and track workspace changes to support accurate planning decisions.
Analyze utilization patterns and highlight meaningful findings that can support space optimization efforts.
Provide administrative support for facilities activities, including purchase order coordination and communication with vendors when required.
Work across planning, facilities, and other business groups to align data sources and maintain consistency in reporting outputs.

Requirements

1-3 years of experience in data support, operations, business coordination, or administrative analysis roles.
Strong Microsoft Excel skills, including the ability to work with pivot tables, formulas, and large data sets.
High level of accuracy with a consistent focus on data quality, validation, and documentation.
Ability to organize information efficiently and manage multiple trackers, reports, and updates at the same time.
Clear written and verbal communication skills for working with cross-functional teams and preparing reporting materials.
Proficiency with Microsoft Office applications such as Word, Outlook, and PowerPoint.
Experience supporting facilities, workplace planning, real estate, or space management activities is preferred.
Familiarity with reporting visuals, dashboards, or basic data visualization concepts is a plus.

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