Job Title: Office Administrator / Administrative Coordinator

Job Location: Frisco,TX
Employment Type: Full-Time
Experience: 2–5 Years (Preferred)

Job Summary

We are seeking a highly organized and proactive Office Administrator to manage daily administrative operations, coordinate meetings, maintain schedules, and provide general office support. The ideal candidate should have strong communication and organizational skills, proficiency in Microsoft Office and calendar management tools, and prior experience in real estate administration or coordination.

Key Responsibilities

Administrative Support

• Manage daily office operations and ensure smooth administrative functioning.

• Handle emails, phone calls, documentation, filing, and record maintenance.

• Prepare reports, maintain databases, and coordinate internal and external communications.

• Assist management with administrative tasks and follow-ups.

Meeting Scheduling and Coordination

• Schedule meetings, appointments, and conference calls for management and team members.

• Coordinate calendars, confirm availability, and send meeting invitations and reminders.

• Arrange meeting rooms, prepare agendas, and share meeting notes when required.

• Reschedule meetings and follow up on pending action items.

Real Estate Support

• Assist with real estate-related administrative activities, property documentation, and record management.

• Schedule property visits, client appointments, and meetings with agents, brokers, tenants, or property owners.

• Maintain property listings, client information, and appointment records.

• Support real estate transactions by organizing documents and coordinating follow-ups.

• Communicate professionally with clients, vendors, brokers, and other stakeholders.

Required Qualifications

• Bachelor’s degree or equivalent qualification preferred.

• 2–5 years of experience in office administration, administrative coordination, or a similar role.

• Prior real estate industry experience is preferred.

• Strong verbal and written communication skills.

• Proficiency in Microsoft Office (Word, Excel, and Outlook) and Google Calendar.

• Excellent organizational, multitasking, and time-management abilities.

• Strong attention to detail and the ability to handle confidential information.

Preferred Skills

• Experience with property management software or CRM tools.

• Ability to coordinate multiple meetings and appointments efficiently.

• Professional client-handling and follow-up skills.

• Ability to work independently and collaborate with different teams.