Key Responsibilities:
Project Coordination & Execution
Support and coordinate multiple projects and operational initiatives across IPG & SSG
Track deliverables, milestones, and commitments; proactively follow up to drive accountability
Maintain project plans, documentation, and action trackers
Help structure ambiguous work and surface risks or blockers early
Reporting, Metrics, & Dashboards:
Build and maintain dashboards, reports, and progress summaries
Support leadership readiness for reviews, operational meetings, and planning cycles
Ensure reporting consistency, clarity, and accuracy across teams
Communication & Leadership Support:
Draft concise, executive-ready materials, presentations, and status updates
Assist in preparing agendas, pre-read materials, and follow-up communications
Facilitate coordinated communication across cross-functional teams
Operational & Administrative Support (Core Responsibility):
This is a core and expected component of the role and a key enabler of the SVP Office s effectiveness.
Manage or coordinate schedules, recurring meetings, and leadership check-ins, including hands-on calendar management across multiple stakeholders
Assist with meeting logistics, note-taking, and follow-up tracking
Support the Executive Assistant with operational and administrative tasks and serve as backup when needed, with the goal of reducing overload and ensuring seamless SVP Office operations
Maintain trackers, run reports, and provide day-to-day operational and administrative support
Qualifications Required:
Bachelor s degree or equivalent experience
1 4 years of experience in project coordination, operations, administrative support, or related roles
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency with Microsoft Office and/or Google Workspace
Comfort working with incomplete information and driving clarity
Preferred:
Experience supporting or interacting with senior leaders or executive teams
Familiarity with project or task management tools (Asana, Jira, MS Project, etc.)
Experience with dashboards, reporting, or structured summaries
Understanding of basic project management methods
Experience using AI productivity tools
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