Senior Administrative Business Partner

Job Title: Senior Administrative Business Partner

Job Location: South San Francisco, CA

Job Type: Contract

Job Overview:

Pay Range: $30.21hr - $35.21hr

Requirement/Must Have:

• 5 10 years of administrative, operations, or project management experience.
• Pharma or biotech industry experience preferred.
• Strong track record supporting senior leaders.
• Proactive, organized, and able to prioritize and execute tasks independently.
• Collaborative mindset with experience working cross-functionally.
• Ability to handle confidential information and exercise sound judgment.
• Detail-oriented with high standards for accuracy.
• Skilled in Microsoft Office and collaboration tools including Gmail, Google Calendar, Google Sheets, Trello, and Zoom.
• Bachelor s degree or equivalent experience preferred.

Responsibilities:

• Expertly manage complex calendars and shared drives using Google Suite.
• Navigate internal IT systems and collaboration tools with ease.
• Maintain relationships with internal and external stakeholders with a high degree of confidentiality.
• Plan and coordinate mid- to large-scale internal meetings and team offsites.
• Support logistics for meetings with external partners, including preparation and follow-up.
• Lead execution of internal events requiring virtual platforms and advanced tech setups.
• Contribute to meeting materials, agendas, note-taking, and follow-up actions.
• Draft communications on behalf of leaders and manage internal content platforms.
• Oversee logistics of office moves and space planning in collaboration with administrative leads.
• Support recruiting logistics, including candidate hosting, interview coordination, and onboarding.
• Plan and manage team-building events, workshops, and training coordination.
• Handle vendor and speaker engagements, including contracts and payments.
• Maintain department org charts and assist in special projects as needed.
• Provide direct administrative support to Senior Leadership.
• Coordinate key meetings and events such as planning sessions and field meetings.
• Support contracting processes and ensure timely agreement execution.
• Assist with planning and logistics for team offsites and network calls.
• Support onboarding of new team members.

Nice to Have:

• Familiarity with organization-specific systems preferred.
• Experience with MyBuy and internal contracting processes.

Skills:

• Google Suite.
• Gmail.
• Google Calendar.
• Google Sheets.
• Trello.
• Zoom.
• Microsoft Office.
• Project Management.
• Contracting.
• Calendar Management.
• Event Planning.

Qualification And Education:

• Bachelor s degree or equivalent experience preferred.

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• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Health Savings Account (HSA)
• Disability Insurance (Short-Term and Long-Term)
• Life and AD&D Insurance
• Paid Sick Leave (where required by applicable state or local law)
• Supplemental Insurance Plans
• Identity Theft Protection
• Pet Insurance
• Employee Wellness Programs
• Employee Assistance Program (EAP)
• Career Growth and Professional Development Opportunities