Administrative Assistant

AVA Consulting is seeking an Administrative Assistant

Location: Ann Arbor, MI (Hybrid)

U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time.

Company Background: Our client, a major employer in the area, is looking for a PC1 Department Administrative Assistant to be part of its team in its North American operations.

Job Description:

General administrative support duties for MBD, including, but not limited to:

• Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings
• Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing; reconcile PO''''s with actual expenditures)
• Invoice receipt and payment confirmation
• Monthly accrual preparation and submission
• New Hire Setup/Preparation (for new TM''''s & VWF; account/PC/CAD machine setup, client applications access, update & distribution of org/seating charts, etc.)
• Travel arrangements for TMs.
• Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors)
• Travel Arrangement for TMC visitors and need to understand basic Japanese in order to communicate with TMC visitors.
• Maintain/update Assistant Reference Manual
• Maintain office supply room (office supply orders).
• Mail distribution

Requirements:

• This position will require the candidate to work Monday-Thursday in the office with the WFH option on Fridays supporting 2 GM''''s and staff of 70 Engineers.
• 3 to 5 years of strong general office/department support experience
• Excellent verbal, written, and interpersonal skills
• Excellent customer service skills
• Proficient in SAP/Ariba (or equivalent software experience) and MS Office (Outlook, Excel, PowerPoint & Word)
• Strong ability to work independently and with other members
• Basic Japanese Skill is a plus but not mandatory

NOTE: Interested Candidates can apply by sending their Updated Resume and Contact Details.

Ron Tolson

AVA Consulting

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