HR Coordinator

The HR Coordinator will support daytoday HR operations for an IT consulting team. This role requires strong organizational skills, attention to detail, and the ability to coordinate with both onshore and offshore teams. You will handle HR administration, payroll coordination, immigration documentation, and basic office operations.

Key Responsibilities

 1. HR Operations & Employee Support

•     Serve as the first point of contact for employee HR queries

•     Maintain employee records, onboarding documents, and HRIS updates

•     Support recruitment coordination (scheduling, documentation, followups)

•     Manage onboarding/offboarding checklists for remote employees

•     Track employee attendance, leave, and compliance requirements

2. Payroll & Finance Coordination

•      deposit checks received in the mail 

•     Coordinate with the offshore accounts team for payroll inputs,                        reimbursements, and invoicing

•     Maintain basic financial logs related to HR/payroll activities

•     Ensure timely submission of timesheets and billing information

 3. Immigration & Compliance Support

•     Assist with immigration processes (H1B, OPT, STEM OPT, I9, visa renewals, documentation)

•     Coordinate with attorneys, employees, and offshore teams for required paperwork

•     Maintain compliance calendars and ensure timely submission of documents

•     Track visa expirations, LCA postings, and auditready files

4. Office Administration (OnSite Requirement)

•     Maintain office supplies, mail, and basic facility needs

•     Ensure 4 hours of physical presence daily for check handling, mail, and coordination

•     Support walkin candidates or visitors when needed

•     Assist leadership with administrative tasks and scheduling

Required Skills & Qualifications

•     1–3 years of HR or administrative experience 

•     Strong understanding of HR processes, documentation, and compliance

•     Familiarity with immigration processes (H1B, OPT, STEM OPT) is a strong plus

•     Excellent communication and coordination skills

•     Ability to work independently and manage multiple tasks

•     Proficiency with MS Office

•     High level of integrity and confidentiality

Preferred Attributes

•     Experience working with remote or distributed teams

•     Comfort working with offshore teams across time zones

•     Strong attention to detail and followthrough

•     Problemsolver with a serviceoriented mindset