Administrative Assistant / Technical Writer

Position Overview

We are seeking a detail-oriented Technical Writer / Administrative Assistant to support business and technical teams through high-quality documentation, presentations, meeting coordination, and administrative support. This hybrid role combines technical writing, structured note-taking, visual content preparation, and scheduling responsibilities. The ideal candidate is highly organized, skilled in written communication, and proficient in Microsoft Office tools and presentation development.

Key Responsibilities

• Attend meetings and capture accurate, structured meeting notes, decisions, and action items.

• Prepare clear and well-organized technical and business documentation based on discussions, interviews, and source materials.

• Create, edit, and format professional documents using Microsoft Word and PDF tools.

• Develop high-quality PowerPoint presentations for internal and client-facing meetings.

• Create basic graphics, diagrams, charts, and visual elements to enhance documents and presentations.

• Convert raw notes, drafts, and technical inputs into polished deliverables.

• Coordinate and schedule meetings, interviews, and workshops across stakeholder groups.

• Manage calendars, meeting invites, agendas, and follow-up communications.

• Maintain document templates, style standards, and version control.

• Organize and archive documents and records for easy retrieval and audit readiness.

• Support preparation of reports, proposals, SOPs, user guides, and training materials.

• Track action items and follow up with owners to ensure timely closure.

Required Skills & Qualifications

• Strong note-taking and listening skills.

• Excellent written English, editing, and proofreading abilities.

• Experience in technical writing or business documentation.

• Advanced proficiency in Microsoft Word and PowerPoint.

• Experience creating and formatting PDF documents.

• Ability to create basic graphics and visual layouts.

• Strong organizational and scheduling skills.

• Ability to summarize complex discussions into clear written content.

• Attention to detail and document accuracy.

• Good time management and multitasking ability.

Preferred Qualifications

• Experience supporting technical, IT, or project teams.

• Familiarity with document control and style guides.

• Experience with diagramming or graphic tools (Visio, Canva, Lucidchart, or similar).

• Experience preparing training materials or knowledge base content.

• Experience with collaboration tools such as Teams, SharePoint, or Google Workspace.

Education & Experience

• Bachelor’s degree or equivalent experience in communications, business, IT, or related field.

• 2–5+ years of experience in technical writing, documentation, or administrative support roles.