Administrative Assistant

RESPONSIBILITIES:
Kforce has a client in Juno Beach, FL that is seeking a detail-oriented and organized temporary Administrative Assistant to provide support to our legal team.

Summary:
This role will assist with routine financial and administrative tasks to ensure the smooth operation of accounting functions and prepare simple legal forms for attorney review. Strong capability with AI tools such as ChatGPT and Microsoft CoPilot is necessary to assist team in improving processes and generating reports. Mastery of mail merge functions in Word, as well as strong skills with Microsoft Excel, are also needed.

Key Responsibilities:
* Assist with data entry and maintenance of financial records (requiring strong capability with Microsoft Excel)
* Prepare and process invoices, expense reports, and purchase orders
* Support reconciliation of accounts and verification of financial data
* Use AI tools to reconcile and generate reports
* Assist in the preparation of simple legal documents, including using Mail Merge features in Microsoft Word
* Organize and maintain digital and physical filing systems
* Respond to internal inquiries regarding financial documentation
* Assist with compiling reports and summaries for management review
* Perform general administrative duties including scheduling, document preparation, and correspondence

REQUIREMENTS:
* To be considered for this position, candidates must have experience in a similar role, or they must possess significant knowledge, experience, and abilities to successfully perform the responsibilities listed
* Relevant education and/or training will be considered a plus

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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