Temporary Administrative Assistant – Sustainability Program

Piscataway, NJ, US • Posted 1 day ago • Updated 1 day ago

Contract W2

Contract Independent

Contract Corp To Corp

On-site

$22 - $26/hr

Fitment

Dice Job Match Score™

🎯 Assessing qualifications...

Job Details

Skills

ADMINISTRATIVE ASSISTANT
ADMIN ASSISTANT
OPERATIONS COORDINATOR
PROGRAM COORDINATOR
EXECUTIVE ASSISTANT
ADMINISTRATIVE COORDINATOR
SUSTAINABILITY
NONPROFIT
GLOBAL OPERATIONS
PHILANTHROPY
PROGRAM SUPPORT
CONTRACTS
COMPLIANCE
CONTRACT MANAGEMENT
GOVERNANCE
FINANCIAL PROCESSING
INVOICING
DOCUMENTATION
DOCUSIGN
PARLEYPRO
CONTRACT MANAGEMENT SYSTEM
CMS
WORKFLOW SYSTEMS
ENTERPRISE SYSTEMS
GOOGLE WORKSPACE
MICROSOFT OFFICE
EXCEL
WORD
POWERPOINT
MEETING MINUTES
REPORTING
DATA MANAGEMENT

Summary

APN Consulting, Inc. is a progressive IT staffing and services company offering innovative business solutions to improve client business outcomes. We focus on high impact technology solutions in ServiceNow, Fullstack, Cloud & Data, and AI / ML. Due to our globally expanding service offerings we are seeking top-talent to join our teams and grow with us.

Direct Client Requirement
Title: Administrative Assistant – Sustainability Program
Location: Piscataway, NJ
Contract

Job Description
The U.S.-based Administrative Assistant (AA) serves as the primary administrative anchor for Smart Village''s global operations. This role manages contracts, compliance, financial documentation, supplier onboarding, governance support, and enterprise systems to ensure that ISV''s global programs operate with accuracy, transparency, and full adherence to policies and the ISV Constitution, Bylaws, and Operations Manual.

Working closely with the Senior Program Manager, ISV ExCom, Philanthropy, and global volunteer leadership, the AA supports a wide range of operational, financial, and governance workflows. Key responsibilities include administering Project Support Agreements (PSAs) through ParleyPro/CMS; managing DocuSign workflows; overseeing annual Conflict of Interest compliance; maintaining insurance and vendor documentation; processing invoices and ETPRs; supporting NextGen, Concur, and Bravo transactions; preparing governance minutes; maintaining enterprise databases; and supporting internal audits and donor reporting.

This position is based in the Piscataway, New Jersey office and may require occasional domestic or international travel. Some flexibility in work hours is expected to support global governance meetings.

Qualifications

Required Experience & Skills

Demonstrated experience in administrative support, operations, compliance, or financial processing
Strong proficiency with Google Workspace and Microsoft Office Suite
Experience with enterprise systems such as contract management tools, financial processing platforms, or workflow systems
Excellent organizational skills with strong attention to detail
Ability to manage multiple tasks, deadlines, and documentation workflows
Strong written communication skills, including meeting minutes and formal documentation
Ability to work collaboratively with global teams across time zones

Preferred Experience

Familiarity with ParleyPro, DocuSign, NextGen, Concur, Bravo, ETPR, or similar enterprise systems
Experience supporting governance bodies, committees, or nonprofit operations
Experience with Smartsheet, Adobe Acrobat Pro, or grant management tools
Prior experience in a global or volunteer‐driven organization

Other Requirements

Position based in Piscataway, NJ
Flexibility to attend occasional virtual meetings outside standard U.S. business hours

We are committed to fostering a diverse, inclusive, and equitable workplace where individuals from all backgrounds feel valued and empowered to contribute their unique perspectives. We strongly encourage applications from candidates of all genders, races, ethnicities, abilities, and experiences to join our team and help us build a culture of belonging.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 10123488
Position Id: 26-04283
Posted 1 day ago

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