HR Administrative Assistant

<Job Overview>
Join our dynamic team as an HR Administrative Assistant, where your energy and organizational skills will drive smooth HR operations and office management. In this vital role, you will serve as the first point of contact for employees and visitors, manage essential administrative tasks, and support various HR functions to foster a positive and efficient workplace environment. Your proactive attitude and attention to detail will help ensure seamless communication, accurate record-keeping, and outstanding customer service across the organization.

<Duties>

• Greet visitors, answer multi-line phone systems, and direct calls with professional phone etiquette
• Manage front desk responsibilities, including handling inquiries and immigration related documents preparation and maintenance
• Maintain accurate employee records through data entry, filing, and document proofreading
• Assist with calendar management, scheduling interviews, meetings, and appointments for HR staff
• Support office management tasks such as organizing supplies, managing office equipment, and overseeing clerical functions
• Utilize computer skills in Microsoft Office Suite and Google Workspace to prepare reports, memos, and correspondence
• Perform bookkeeping duties using QuickBooks or similar accounting software for payroll or expense tracking
• Facilitate onboarding processes by preparing new hire paperwork and coordinating orientation sessions
• Support employee engagement initiatives by assisting with event planning and communication efforts
• Ensure confidentiality of sensitive information while providing exceptional customer service to internal teams and external contacts

<Experience>

• Prior office experience or administrative support roles demonstrating strong organizational skills
• Proven clerical experience with proficiency in data entry, filing, proofreading, and document management
• Familiarity with multi-line phone systems, calendar management tools, and office management software such as Microsoft Office and Google Workspace
• Bilingual abilities are highly desirable to effectively communicate with diverse staff and clients
• Experience in customer service or customer support roles that emphasize professionalism and phone etiquette
• Knowledge of bookkeeping or financial record-keeping using QuickBooks is a plus
• Strong computer literacy combined with excellent time management skills to prioritize tasks efficiently
• Previous roles such as dental or medical receptionist or personal assistant experience are advantageous but not required

Join us in creating a welcoming environment where organization meets exceptional service! This paid position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant workplace dedicated to growth and excellence.