The Receptionist/Administrative Assistant will be required to perform duties of a responsible and confidential nature, and to organize and expedite workflow, including having direct interaction with attorneys, legal assistants and management.
JOB RESPONSIBILITIES:
Must be able to ascertain matters of priority and urgency and be able to respond in a quick and efficient manner; use initiative and judgment to minimize the effect in a lawyer's absence and refer matters to appropriate delegated authority.
Answer and screen incoming calls and relay messages to appropriate parties in a timely and accurate manner; greet/assist/refer clients in person, scheduling and arranging conference calls.
Attend all mandatory training classes which include, but are not limited to, technology, and or seminars as instructed by the Firm.
Maintain an understanding of the Firm s objectives, including policies and procedures.
Ability to input daily time entries, expense reimbursements and disbursement requests and process them in CHROME.
Maintain and update the calendars for attorneys, including meetings, appointments, due dates and client-related activities.
Prepare materials for distribution via U.S. mail, fax, courier, messenger, or other means of delivery.
Perform special projects for attorneys and legal assistants.
Ability to respond to the needs of the Firm by being flexible with hours, assignments, and overtime.
Ability to provide courteous customer assistance to all internal and external clients.
Attention to detail with emphasis on accuracy and quality.
QUALIFICATIONS:
Must be able to work 5 days on-site.
Must possess strong computer proficiency in the use of MS Office (Word, Outlook, PowerPoint and Excel), document management, time entry, strong typing and filing skills, telephone skills, and language skills (including grammar, spelling, etc.).
Law firm experience preferred
Minimum of 3 years experience
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