UKG UltiPro / WFM Consultant

Job Role : UKG UltiPro / WFM Consultant

Location: Remote
Duration: Contract

The role is responsible for leading, managing, and supporting UKG UltiPro and UKG Workforce Management (WFM) systems with a focus on payroll processing, timekeeping, integrations, vendor file management, and compliance. This position ensures accurate data flow, system reliability, and seamless payroll operations across the organization.

Core Responsibilities

UKG UltiPro & UKG WFM System Leadership

• Serve as the primary owner of UltiPro (Payroll, HRIS) and WFM (Timekeeping).
• Oversee the endtoend payroll and time data lifecycle, ensuring accuracy and compliance.
• Evaluate and adopt new UKG releases, enhancements, features, and system upgrades.

1. Integration Monitoring & Issue Resolution

Oracle UltiPro Integration Support

• Resolve integration errors to maintain data synchronization.
• Perform rootcause analysis on failed inbound/outbound transactions.
• Ensure clean and complete updates to employee records and payroll data.

UKG WFM Transaction Assistant Error Resolution

• Troubleshoot timekeeping issues that prevent accurate payroll feeds.
• Ensure timecard data flows correctly into payroll, analytics, and reporting systems.

UltiPro Login & Authentication Issues

• Support user access issues to minimize disruptions to:
• Time entry
• Pay review
• Benefits access
• HR selfservice

1. Payroll File Processing & Vendor Integrations

Inbound File Processing

Import vendor data into UltiPro, including:

• Fidelity retirement contributions & loan repayments
• Mercer voluntary benefits
• HealthEquity commuter and other benefits

Outbound File Processing

Export payroll files after each pay cycle to:

• Fidelity
• Mercer
• NEBA
• HealthEquity

Arrears Management

• Process UltiPro Arrears Imports to ensure accurate collection of missed or unpaid deductions.

Payroll Support & Audit Responsibilities

Control Totals Management

• Run control totals after offcycle payrolls.
• Export and validate Fidelity 401(k) and Deferred Compensation
• Transfer files securely using approved utilities (ex: File Copy Utility, shared drives).

MonthEnd General Ledger (GL) Analysis

• Reconcile payroll expenses with financial records.
• Identify variances and support accounting accuracy.

Audit Support

• Assist with SOC audits or thirdparty evaluations of UKG internal controls.
• Provide documentation, system evidence, and process explanations.

1. YearEnd & Tax Compliance Support

• Support W2 validation and printing, including:
  • Tax group configuration
  • Data verification
  • Print file generation
  • Electronic W2 distribution options
• Manage yearend system updates, regulatory changes, and reporting requirements.

1. Payroll Data Imports

• Process payroll batch imports for accurate and timely payroll cycles.
• Ensure data integrity and minimize manual data entry.

Technologies & Systems Involved

The role requires strong handson experience with:

Core Systems

• UKG UltiPro (Core HR, Payroll, Benefits, Back Office)
• UKG Workforce Management (WFM) (Timekeeping, Scheduling)
• Oracle HCM / ERP (for integration touchpoints)

File Transmission & Data Tools

• Secure file transfer utilities (FTP/SFTP)
• File Copy Utility
• Excel / CSV manipulation
• Shared drives and secure data repositories

File Types & Formats

• Inbound/Outbound vendor files
• Payroll batch files
• GL files
• 401(k) and Deferred Compensation files

Compliance & Reporting

• Payroll tax regulations
• Year-end compliance (W2, 1095C, etc.)
• Audit documentation processes

Required Skill Set (Implied by Duties)

Technical Skills

• Strong knowledge of UKG UltiPro Payroll & WFM
• Experience with HRIS integration troubleshooting
• Ability to process and validate payroll vendor files
• Understanding of payroll calculations, GL mapping, and tax rules
• Competence with data validation, auditing, and reconciliation
• File management (SFTP, batch processing, error resolution)

Functional Skills

• Deep understanding of payroll workflows and endtoend processing
• Rootcause analysis and issue remediation
• Vendor management for benefits, retirement plans, etc.
• Ability to interpret and validate system upgrades and enhancements

Soft Skills

• Detailoriented and analytical
• Strong communication for crossfunctional work (Payroll, HR, Finance, IT)
• Reliability, confidentiality, and compliance focus