Procore Project Administrator

Description

Procore Project Administrator

Onsite | Austin, TX | Contract

Robert Half is working to hire a Procore Project Administrator to act as the go-to administrator for an ongoing Procore ERP project. This contract position will play a central role in maintaining accurate project records, coordinating documentation workflows, and helping project teams manage information. The ideal candidate brings strong Procore knowledge, confidence working across multiple stakeholders, and the ability to keep critical project data organized, current, and audit ready.

Responsibilities:

Administer Procore to maintain organized, accurate, and timely project documentation.

Coordinate contract-related records across prime agreements, subcontracts, change events, invoices, and other commitment documents throughout the project lifecycle.

Support engineering, project management, and vendor teams by tracking submittals, RFIs, drawings, specifications, and other controlled documents.

Monitor document quality by enforcing version control practices, file naming consistency, and required metadata standards.

Prepare reports and dashboard outputs from Procore to provide visibility into project controls, financial status, and executive-level updates.

Perform data entry, record maintenance, and document audits to help ensure information is complete, current, and accessible.

Work with internal and external stakeholders to resolve missing documentation, follow up on incomplete records, and maintain process compliance.

Assist with related system coordination activities and platform integrations when project workflows require alignment with other construction or cost management tools.

Requirements

2+ years of experience supporting ERP projects in a project coordination capacity.

Hands-on experience administering Procore, including document control, reporting, recordkeeping, and support for project or engineering teams.

Working knowledge of documentation, including subcontracts, change orders, invoices, and work orders.

Familiarity with key documents such as RFIs.

Strong Microsoft Office skills, especially advanced Excel functions such as lookups, pivot tables, and data validation.

Experience using document management platforms such as Box, SharePoint, or similar systems.

Associate or bachelor's degree preferred.

Strong communication skills, sound judgment with confidential information, and the initiative to independently follow through on open items.

Experience working with various tools including: Procore, M365, SharePoint, Excel, MS Project, Jira (or similar pm tool), ERP integration tools.

Technology Doesn't Change the World, People Do.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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