Project Coordinator – Global Hotel Technology Migration & Implementation Support

OHIP Project Coordinator – Global Hotel Technology Migration & Implementation Support
Location: Chicago, IL (Local Preferred)
Duration: 6 Month Contract
Interview Mode: Video Interview Required
Client: Hyatt Hotels Corporation

Job Description:
Submission Requirements:
• Date of Birth Required
• Three (3) Professional References Required
Must have:
• Coordinate hotel migration activities from OXI integrations to OHIP
• Serve as a primary coordination point between Hyatt, vendors, and hotel stakeholders
• Manage vendor readiness activities and implementation checklists
• Track vendor deliverables and timelines
• Assist with global rollout activities supporting Opera Cloud adoption
Hospitality Technology
• Oracle Hospitality
• Opera PMS
• Opera Cloud
• OHIP
• OXI
• Hotel technology environments
Hotel Industry Experience
• Hyatt
• Marriott
• Hilton
• IHG
• Wyndham
• Other hospitality technology ecosystems
•

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Position Overview
Client is seeking an OHIP Project Coordinator to support its Global Property Management team during the migration of hotels worldwide from legacy Oracle Hospitality integrations (OXI) to the Oracle Hospitality Integration Platform (OHIP) as part of the organization''s Opera Cloud transformation initiative.
This role is heavily focused on implementation coordination, vendor management, project tracking, readiness activities, and stakeholder communication across global hotel deployments.
This is not a hands-on technical engineering role.
The ideal candidate will excel at coordinating implementation activities, managing vendor communications, tracking project deliverables, and ensuring hotels and partners are prepared for successful platform transitions.
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Client is looking for a Project Coordinator who can manage vendor readiness, implementation timelines, communications, and deployment activities during a large-scale global migration from OXI integrations to OHIP and Opera Cloud.
The successful candidate will help keep projects moving by:
• Tracking implementation milestones
• Managing readiness activities
• Coordinating vendors and hotel stakeholders
• Escalating issues and risks
• Supporting global deployment activities
• Driving accountability across multiple workstreams
This role sits at the intersection of:
Implementation Coordination + Vendor Management + Hotel Technology + Enterprise Software Deployment
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Core Responsibilities
Project Coordination & Deployment Support
• Support implementation planning, deployment readiness, and execution activities
• Track project milestones, timelines, and deliverables
• Monitor implementation progress and escalate risks when necessary
• Ensure deployment activities remain on schedule
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Vendor Management & Readiness
• Coordinate responses to vendor questions and implementation concerns
• Escalate issues impacting deployment schedules
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Global Migration Support
• Coordinate migration readiness reviews
• Support implementation cutovers and transition activities
• Help ensure hotels are prepared for system transitions
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Stakeholder Communication
• Facilitate project meetings, touch-base calls, and readiness reviews
• Communicate project updates to stakeholders
• Coordinate across hotel operations, technology teams, vendors, and business partners
• Ensure clear ownership of actions and deliverables
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Change Management & Adoption Support
• Support user readiness and adoption activities
• Assist with training coordination and deployment communications
• Help document implementation processes and procedures
• Track readiness metrics and implementation status
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Required Experience
• 3+ years of Project Coordination, PMO, Implementation Coordination, Deployment Coordination, or related experience
• Experience supporting software implementations, migrations, or enterprise technology rollouts
• Experience coordinating multiple stakeholders across cross-functional teams
• Strong vendor management and vendor communication experience
• Experience tracking project plans, timelines, milestones, and deliverables
• Strong organizational and follow-up skills
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Strongly Preferred Experience
Candidates with experience in the following areas will receive strong consideration:
Implementation Experience
• Software migrations
• Cloud platform deployments
• Enterprise SaaS rollouts
• Application cutovers
• Technology transformation initiatives
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Required Skills
• Project Coordination
• Implementation Tracking
• Vendor Management
• Stakeholder Communication
• Risk & Issue Tracking
• Readiness Planning
• Deployment Coordination
• Documentation Management
• Cross-Functional Collaboration
• Meeting Facilitation
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Preferred Backgrounds
Excellent Fit:
• IT Project Coordinator
• Implementation Coordinator
• PMO Analyst
• Hospitality Technology Coordinator
• Hotel Systems Project Coordinator
• Oracle Hospitality Implementation Coordinator
Moderate Fit:
• Business Analyst with implementation experience
• Technical Project Coordinator
• Change Management Coordinator
Less Relevant:
• Software Developers
• Data Scientists
• AI Engineers
• Infrastructure Engineers
• DevOps Engineers
• Generic Project Managers without implementation or vendor management experience
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Ideal Candidate Profile
The strongest candidates will demonstrate:
• Experience coordinating enterprise software implementations
• Strong vendor management capabilities
• Experience supporting global deployments and migrations
• Excellent communication and stakeholder management skills
• Ability to manage multiple priorities simultaneously
• Experience working within hospitality technology environments
Candidates with Oracle Hospitality, Opera, OHIP, or PMS platform experience will be highly preferred.
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Work Environment
• Global enterprise hospitality environment
• Cross-functional coordination with hotel operations, vendors, and technology teams
• Fast-paced implementation and migration initiatives
• Significant stakeholder communication responsibilities
• Multiple concurrent deployment activities
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Interview Process
• Video Interview Required
• Focus on implementation coordination experience
• Vendor management experience review
• Stakeholder communication assessment
• Project tracking and deployment support experience evaluation
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Mandatory Candidate Submission Requirements
All candidates must provide:
• Updated Resume
• Full LinkedIn Profile with Professional Photo
• Three (3) Verifiable Professional References
• Date of Birth
• Current Location
• Contact Information
• Work Authorization Status
• Availability to Interview
• Availability to Start
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Compliance Requirements
Candidates should be local to the Chicago area whenever possible.
All candidate information must be complete, accurate, and verifiable.
Any discrepancies involving employment history, work authorization, references, location, education, certifications, or identity verification may result in:
• Immediate disqualification
• Candidate removal from consideration
• Vendor escalation and potential removal from future candidate distribution