About Cogent Infotech
At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.
Job Title – Contract Specialist/Contract Analyst
Location- New York, NY
Contract Role
Onsite Role
Job Summary
Contracts and procurement support professional with hands-on experience in contract processing, budget tracking, and vendor payments. Skilled in PASSPort and FMS, with a strong record of supporting compliance, resolving payment backlogs, and coordinating with internal teams and external vendors in fast-paced environments.
Responsibilities
PROJECT DESCRIPTION/ DUTIES REQUIRED/ SKILLS NEEDED
• Preparation of the contract bid specifications and reviews documents required for all solicitations methods prior to advertising for bids/proposals with the (OCS) and processes procurement documents for contracts in accordance with the client Charter and the Procurement Policy Board (PPB) rules.
• Reviews contract specifications and bidding procedures, by correcting written justifications and other documentation prepared for procurement processing and post-award actions; ensuring that requests and documentation (including research analysis, and reports) associated with the procurement actions, amendments and modifications are accurate and timely trains staff in the performance of work activities and monitors their competence in work performance.
• Processes financial budget allocation information in PASSPORT Initiates contract registration, concerning the provision of continued or additional funding, defunding or non-renewal of contracts.
• Tracks budget expenditures for the clerical/professional contract through the Financial Management System (FMS) and monitors budgeted funds. Prepares and provides accruals rollover at end of fiscal year to OBA.
• Reconciles weekly timesheets report, prepares (professional & clerical temps) invoices for vendor payment to process; print, review, and data entry invoice data to prepare the vendor payment memos along with the invoice tabulations to properly register and submit the invoices for payment.
• Liaises with ACCO, OBA-Finance, Contractors, HRS-Compensation Unit, Vendors and other City, State, and Federal entities to ensure effective and efficient delivery of contracted services, responds to inquiries, and offers guidance regarding compliance with contracts.
REASON/ RATIONALE/ NEED FOR PROJECT
To address backlog payments in all four contracts under HRA/Client/DSS.
• Work experience in computer systems, development and analysis
• Prepare daily logs, edit reports, and able to manage multiple tasks
• Able to work in a fast-paced environment.
• Working efficiently alone or as a team
• Experience in Excel, Microsoft, FMS, PASSport
Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply
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