Executive Administrative Assistant Job Description
Role and Responsibilities:
- Provide daily administrative support to the executive: Manage complex scheduling and other affairs for executives, including agendas, email, calls, travel arrangements, and other company logistics.
- Assist in meeting and workshop scheduling and meeting materials preparation such as confirmations, welcome packets, final documents mailings, name badges, signage.
- Perform other tasks as assigned.
- Provide administrative support to the team: Supervise general office duties such as ordering supplies, office facilities management, shipping/receiving of orders on behalf of the team.
- Assist in office event planning and coordinating.
- Assist with new hire/dispatcher onboarding preparation: ordering phone, lap top, business card, name plate, desk assignment, etc.
- Respond to miscellaneous requests from the teams.
Required Experience and Education:
- 5+ years of professional experience in high-tech companies, media companies or information centers preferred but not required.
- BA degree.
- Fluency in English and Korean required.
- Computer/IT/Microsoft Office fluency required.
Necessary Skills and Attributes:
- Self-motivated individual with the ability to thrive in a team-based or independent environment.
- Detail-oriented with strong organization skills.
- Ability to work in a fast-paced environment.
- Limited supervision and the exercise of discretion.
- Ability to multi-task with punctuality and consistency required.
- Strong customer service orientation, problem solving skills.
- Strong written/verbal communication skills.
- Integrity and sound judgment in handling confidential information.
- Solid time management skills when faced with competing priorities and tight deadlines.
- Need to be in the office (this is not a remote position).
Physical Demands: The physical demands described here are representative of those that must be met by contract employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the contract employee is occasionally required to stand, clean, crawl, kneel, sit, sort, hold, squat, stoop, stand, twist the body, walk, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs or ladders and scaffolding, talk or hear, and lift up to 20 pounds. Specific vision abilities required by the job include ability to distinguish the nature of objects by using the eye. Operate a computer keyboard and view a video display terminal between 50% - 95% of work time, including prolonged periods of time. Requires considerable (90%+) work utilizing high visual acuity/detail, numeric/character distinction, and moderate hand/finger dexterity. Performs work under time schedules and stress which are normally periodic or cyclical, including time sensitive deadlines, intellectual challenge, some language barriers, and project management deadlines. May require working additional time beyond normal schedule and periodic travel.
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