COOLSOFT
COOLSOFT

Administrative Services Assistant 3 (ASA 3)

Hybrid in Nashville, TN, US • Posted 5 hours ago • Updated 5 hours ago
Contract Independent
Contract W2
Contract Corp To Corp
8 Months
50% Travel Required
Hybrid
$20 - $25/hr
Fitment

Dice Job Match Score™

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Job Details

Skills

  • administrative support
  • program outreach
  • internal communications
  • process improvement
  • SharePoint/database updates
  • newsletters
  • social media

Summary

The ASA 3 will support the Supplemental Nutrition Program (SNP) and the Communications & Continuous Quality Improvement Manager with administrative support, program outreach, internal communications, process improvement, SharePoint/database updates, newsletters, social media, and day-to-day program activities.
Required Qualifications:
  • Associate's degree and 1 year of increasingly responsible professional administrative experience.
  • Qualifying subprofessional/paraprofessional experience may substitute for education.
  • Strong written and verbal communication.
  • Excellent organization and attention to detail.
  • Ability to work independently with minimal supervision.
  • Ability to communicate effectively with internal and external stakeholders.
  • Working knowledge of:
    • Microsoft Word
    • Excel
    • PowerPoint
    • SharePoint
    • Outlook
Preferred Skills:
  • Canva
  • Adobe Creative Suite
  • Document remediation software such as Allyant CommonLook
  • ADA/digital accessibility practices
  • Communications or outreach experience
  • Continuous Quality Improvement/process improvement experience
Key Responsibilities:
  • Prepare reports, forms, and administrative documents.
  • Support project logistics and general office activities.
  • Assist with creating and printing handouts and forms.
  • Maintain and update SharePoint, H: Drive, and databases.
  • Assist with creating and submitting social media posts.
  • Compile and distribute quarterly internal newsletters.
  • Review webpages and handouts and recommend updates.
  • Assist with staff and program participant surveys.
  • Support process improvements based on survey results and feedback.
  • Ensure administrative processes follow state and federal policies, rules, and regulations.
  • Provide day-to-day administrative and communications support to the Communications & CQI Manager.
Important Work Requirements:
  • Tennessee residency is required at the date of hire.
  • Hybrid position with weekly in-person attendance in Nashville, TN.
  • First day is onsite for laptop deployment and orientation.
  • Travel to the TN DOH central office is non-reimbursable.
  • Standard hours are Monday–Friday, 8:00 AM–4:30 PM CST.
  • 37.5 hours per week.
  • Candidate must be comfortable working independently and managing multiple priorities.
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
  • Dice Id: nm13509
  • Position Id: 9116834
  • Posted 5 hours ago
Contact the job poster
NH

Nishant Hs

Recruiter @ COOLSOFT

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