Urgent Opening :: Executive Administrative Assistant :: Onsite Role

Job Title: Executive Assistant

Location: Medford, MA 02155
Duration: 6+ Months

Description:

Job Posting Summary: Executive Administrative Support for EVP Office
The Office of the Executive Vice President (EVP) supports university wide strategy, leadership, and operations, partnering with senior leaders to advance client's mission and priorities. The office is currently seeking a temporary Executive Administrative Assistant to provide responsive, high level administrative support in a multifaceted environment.

The temporary Executive Administrative Assistant will provide high level administrative, operational, and project support to the Office of the Executive Vice President (EVP). This role is central to the coordination of executive level committees, university wide initiatives, strategic planning processes, and leadership communications. The position requires exceptional organizational skills, sound judgment, discretion, and the ability to work effectively across a complex, fast moving, and highly collaborative environment. The individual will serve as a key liaison between the EVP, senior leadership, and central administrative partners.

Essential Functions:
•    Provide high level administrative and operational support to the Office of the Executive Vice President, including drafting communications, sending leadership correspondence, and maintaining executive materials, templates, and website content.
•    Coordinate and support executive level committees, councils, and roundtables, including agenda development, meeting logistics, presentation coordination, follow up communications, and distribution of materials on behalf of the EVP.
•    Support EVP calendar management and annual planning, ensuring alignment of governance, strategy, risk management, and institutional initiatives; support EVP preparation.
•    Serve as a key liaison between the EVP and central administrative partners (including the Office of University Strategy and Program Development (OUSPD)), facilitating communication, approvals, scheduling, and information flow for university wide initiatives and strategic projects.
•    Support major initiatives and governance processes, including Operating Model Transformation, Strategy & Alignment Planning, University Strategic Initiatives, Risk Management, and executive level planning efforts.
•    Manage executive searches on behalf of the EVP, including coordination with search firms, scheduling and logistics.
•    Oversee annual performance planning processes for EVP direct reports, including timelines, communications, tracking and scheduling.
•    Maintain organizational documentation, including EVP organization charts and shared resources for committees and initiatives.
•    Provide project management, scheduling, logistics, and administrative support for special projects and time sensitive initiatives as assigned.

Requirements:
•    Minimum of five (5) years’ experience supporting senior executives or managing high-level administrative functions in a complex environment
•    Proven track-record in coordinating cross-functional teams and handling confidential information with tact and discretion.
•    Advanced proficiency in Microsoft Office Suite and digital collaboration tools
•    Exceptional organizational, communication, and problem-solving skills, along with exceptional follow through and high attention to detail
•    Ability to adapt quickly in fast-paced environments and prioritize multiple tasks with competing deadlines
•    Experience supporting committees, governance bodies or large-scale initiatives strongly preferred.
 

Skill/Experience/Education

Mandatory