Business Operations Specialist Information Security

Position Overview

What We're Looking For

Top Priority Skills: Financial and procurement operations, cross-functional communication, process documentation, attention to detail

Nice-to-Have Background: Management consulting experience, IT or security environment exposure, familiarity with enterprise finance or procurement tools

Culture Fit: Self-starter who is detail-oriented, comfortable with ambiguity, and collaborative

Deal Breaker: Candidates must be able to commit to 3 days per week on-site in Cupertino this is a firm requirement

Business Operations Specialist Information Security (Cupertino, Hybrid)

Role Description

As a Business Operations Specialist on the Information Security Business Operations team, you will be responsible for managing the day-to-day financial and operational activities that keep the organization running smoothly from purchase requisitions and vendor coordination to budget tracking and executive reporting support. You'll partner closely with security program teams, finance, procurement, and external vendors to ensure operational processes are executed accurately, efficiently, and in compliance with organizational policies.

You'll serve as a key operational point of contact, bridging the gap between strategic priorities and tactical execution. This role requires a strong grasp of financial processes, vendor management, and cross-functional coordination to ensure that security programs have the resources and support they need to deliver. By combining a process-oriented mindset with strong communication and problem-solving skills, you'll help maintain operational integrity while enabling the team to move with speed and precision.

Responsibilities

• Create and submit purchase requisitions in compliance with financial policies, capitalization rules, and organizational guidelines; track through approval and fulfillment.
• Coordinate with vendors to manage orders, resolve logistical issues, and ensure timely delivery of services and materials supporting security programs.
• Maintain and execute daily operational workflows using internal procurement, finance, and tracking tools to ensure accuracy and efficiency.
• Support budget tracking and forecasting activities by maintaining accurate records, reconciling expenditures, and flagging variances to leadership.
• Prepare and maintain operational reports, dashboards, and executive-ready materials that support leadership visibility into program status, spend, and vendor performance.
• Collaborate with cross-functional partners (Finance, Procurement, Security Program Managers) to align on process updates, policy changes, and standard operating procedures.
• Identify process inefficiencies, risks, or blockers and propose actionable solutions that enhance workflow efficiency and reduce operational friction.
• Maintain comprehensive documentation to support audit readiness, compliance requirements, and knowledge continuity.

Minimum Qualifications

• Bachelor's degree with 8-10 years of professional experience in business operations, program coordination, finance operations, or procurement within technology or corporate environments.
• Hands-on experience with purchase-to-pay processes, including creating requisitions, tracking approvals, and coordinating with vendors and finance teams.
• Strong process-oriented mindset with a proven ability to drive consistency, accuracy, and efficiency across operational workflows.
• Excellent prioritization and time management skills, with the ability to balance multiple tasks in a fast-paced, deadline-driven environment.
• Strong verbal and written communication skills, with the ability to tailor information for diverse audiences including leadership and cross-functional partners.
• Proficiency with productivity and business tools (for example, spreadsheets, reporting tools, procurement systems) and the ability to quickly learn new platforms.
• Demonstrated ability to build and maintain collaborative relationships with vendors and internal partners to ensure alignment and execution.

Preferred Qualifications

• Background in management consulting, with experience in process improvement, operational analysis, or client-facing project delivery.
• Experience supporting IT, security, or technology organizations in an operational or business partner capacity.
• Exposure to budget management, cost tracking, or financial reporting in a corporate environment.
• Familiarity with procurement systems, vendor management processes, or enterprise finance tools.
• Experience handling sensitive or confidential information with integrity and discretion.
• Interest in or exposure to AI-enabled tools for workflow automation or operational efficiency.