IT Project Coordinator

IT Project Coordinator
Contract (no 3rd party resumes)
Irvington, NJ - Onsite

Job Summary
We are seeking a detail-oriented IT Project Coordinator to support project operations with a strong focus on managing, organizing, and ensuring projects remain on time. This role ensures that vendor contracts, software licenses, and service agreements are accurately tracked, renewed on time, and aligned with project and budget requirements. The ideal candidate is highly organized, proactive with deadlines, and comfortable working across IT, finance, procurement, and vendor teams. An eye towards financial tracking is helpful.

Key Responsibilities

• Track, organize, and maintain records of all IT-related purchase orders, contracts, and renewals
• Monitor expiration dates for software licenses, subscriptions, and vendor agreements to ensure timely renewals
• Coordinate with vendors, procurement, and finance teams to process PO renewals and new requests
• Support IT project managers by aligning purchase orders with project timelines and deliverables
• Ensure compliance with internal procurement policies and budget guidelines
• Maintain accurate documentation and reporting of PO status, spending, and renewal schedules
• Identify risks related to lapsing contracts or delayed renewals and proactively escalate issues
• Assist in vendor communication, including pricing updates, quotes, and contract terms
• Generate regular reports on PO usage, renewal forecasts, and budget tracking
• Support audits by ensuring proper documentation and traceability of purchases

Required Qualifications

• Bachelor''s degree in Information Technology, Business Administration, or related field (or equivalent experience)
• 2+ years of experience in project coordination
• Experience managing purchase orders, contracts, or vendor relationships
• Strong organizational and time-management skills with attention to detail
• Proficiency in tools such as Excel, project management software (e.g., Jira, Asana), and procurement systems
• Strong communication skills for cross-functional collaboration

Preferred Qualifications

• MS Dynamics experience is strongly preferred
• Experience in IT procurement or asset management
• Familiarity with software licensing models (SaaS, subscriptions, enterprise agreements)
• Knowledge of budgeting and financial tracking processes
• Experience working in fast-paced or enterprise IT environments

Key Skills

• Purchase Order & Contract Management
• Vendor Coordination
• Deadline Tracking & Renewal Management
• Budget Awareness
• Documentation & Reporting
• Risk Identification & Escalation

Working Conditions

• ONSITE 5 days per week
• Regular interaction with IT teams, finance departments, and external vendors
• May require managing multiple projects and deadlines simultaneously