Project Manager / Business Analyst Real Estate Records Management System

Job Title: Project Manager / Business Analyst Real Estate Records Management System (RMS)

Location: Remote/Travel

Duration: 6 Months Contract

Responsibilities:

• Manage the planning, requirements development, procurement, implementation, testing, cutover, and transition to operations of the Real Estate Records Management System.
• Create and manage comprehensive project plans, schedules, resource management plans, budgets, risks, issues, decisions, and dependencies.
• Lead cross-functional teams including Corporate Real Estate, Right-of-Way, Utility Technology, GIS, Legal, Procurement, Finance, Cybersecurity, Engineering, Operations, Seattle ITD, third-party vendors, and the System Integrator.
• Serve as the lead Business Analyst by planning and facilitating requirements workshops; documenting current- and future-state business processes; and developing detailed business, functional, technical, data, reporting, security, and integration requirements.
• Ensure requirements are complete, accurate, unambiguous, traceable, and testable; identify missing or conflicting requirements; and obtain formal approval from accountable business and technical owners.
• Develop or support the RFP, technical terms and conditions, Statement of Work, vendor evaluation criteria, deliverables, milestones, acceptance criteria, and payment requirements.
• Lead requirements for core real-estate functions, including parcels, deeds, easements, rights-of-way, property acquisition and disposition, title and survey records, leases, permits, encroachments, payments, obligations and legal records.
• Coordinate data assessment migration, cleansing, validation, and reconciliation, and manage integrations with ArcFM GIS, ERP (Peoplesoft) and financial systems, document repositories, Oracle asset and work-management systems, etc.
• Manage the product vendor and System Integrator, verify compliance with contractual requirements, and ensure alignment with clients PMO, technology, cybersecurity, procurement, and City records-management standards.
• Oversee unit testing, system integration testing, data-conversion testing, user acceptance testing, performance testing, and quality assurance, with traceability from approved requirements to test results.
• Manage cutover planning and execution, including production data migration, integration activation, access provisioning, contingency planning, and transition to operational support.
• Oversee the development of system documentation, operating procedures, training materials, user training, change management, and knowledge transfer.
• Proactively manage scope, schedule, budget, risks, issues, and changes; document decisions and corrective actions; and escalate significant concerns promptly.
• Prepare timely project reports and presentations for stakeholders, leadership, and project governance bodies.
• Maintain transparent communication with business and technical stakeholders and drive timely resolution of issues affecting requirements quality, procurement, integration, or implementation.

Requirements:

• Bachelor s degree in Business, Computer Science, Information Systems, GIS, or a related field.
• 10+ years of project management and business analysis experience, including at least 7 years leading complex enterprise system implementations in a utility or infrastructure environment.
• Proven record of successfully delivering at least two full-lifecycle real-estate, land-management, right-of-way, GIS-enabled property-management, or closely comparable enterprise system projects, including requirements, procurement, vendor oversight, data migration, integration, testing, cutover, and stabilization.
• Direct experience with at least one major real-estate or land-management platform, such as Pandell, ENKON Integral-LIS, Quorum Land, Flairdocs Electric Track, or a comparable system, including a strong understanding of its core modules and integrations.
• Demonstrated experience documenting current state process documentation, detailed and testable requirements, RFPs, technical terms and conditions, Statements of Work, and contractual acceptance criteria.
• Demonstrated ability to manage project controls, schedules, budgets, risks, vendors, System Integrators, and cross-functional stakeholders in complex utility environments.
• Excellent analytical, facilitation, writing, communication, conflict-resolution, stakeholder-engagement, and executive-reporting skills.

Preferred Qualifications:

• PMP, PMI-PBA, or equivalent certification demonstrating formal project management or business analysis proficiency.
• Strong understanding of electric-utility real-estate processes, including parcels, easements, rights-of-way, acquisition, title, leases, encroachments, legal records, and property access.
• Proven experience integrating real-estate or land-management systems with ArcFM GIS, ERP and financial systems, document repositories, asset and work-management systems, and enterprise reporting platforms.te, MS Office Suite