Role: Administrative Support
Company: Arch Systems
Client: US Federal Govt.
Location: Remote
Type: Full-time
Role Summary.
Maintains the program's administrative operating rhythm, records, schedules, communications, travel coordination, and document controls to support timely NIH reviews and deliverable acceptance.
Core Responsibilities
Manage calendars, invitations, agendas, action logs, and approved meeting documentation for Program Management Reviews, weekly coordination, quarterly Advisory Committee sessions, and monthly Working Group meetings.
Maintain the monthly HBCU events calendar and verified contact repository with source/date verification and appropriate protection of nonpublic information.
Coordinate approved travel arrangements, conference logistics records, administrative correspondence, and follow-up activities within SOW approval procedures.
Compile timesheet/activity inputs, contractor resource records, deliverable trackers, and documentation needed to support monthly status reporting and invoicing.
Maintain controlled document libraries, accessible templates, approval histories, contact lists, and meeting minutes for NIH and program staff.
Support event registration, webinar logistics, approved material distribution, and general administrative issue resolution without assuming Government approval authority.
Qualifications
Education: Associate's or bachelor's degree, or equivalent experience in office administration, project operations, or a related area.
Experience: 3+ years of administrative support in professional project, program, Government, or higher education environments.
Core expertise: Calendar/meeting coordination, action logs, travel arrangements, record management, organized correspondence, document controls, and tracking inputs for monthly reporting and invoicing.
Preferred: Microsoft Office and SharePoint or equivalent platforms; familiarity with Federal meetings, accessible documentation, and privacy-sensitive stakeholder records.
