PMOWho We're Looking For
A proactive, technically fluent PMO leader who can turn vision into scoped, executable programs in dynamic, regulated environments. You've likely been a technical lead or systems engineer who moved into program management, and you're comfortable representing customers while aligning teams to one shared, company-wide vision. You ask great questions, push decisions forward, and build clear plans that keep exceptional engineers informed and engaged.
You thrive in R&D - where the end solution isn't fully known at the start-and you can define scope, iterate with customers, and translate ambiguity into a crisp plan, schedule, and delivery cadence. You love building software to support hardware/embedded systems, and you respect the rigor of regulated customers while balancing the pace and realities of a startup.
What You'll Do
Program Leadership & Governance
- Stand up and mature PMO practices (charters, SoWs, WBS, RAID, RACI, change control, comms plans, dashboards).
- Drive decisions proactively; surface tradeoffs early; never "kick the can."
- Build and manage integrated master schedules with critical path, dependencies, and resource views.
Customer Representation & Stakeholder Management
- Represent assigned customers/programs with a "one?team" mentality-advocating for the customer while aligning to the broader company vision.
- Establish clear communication cadences, progress updates, and executive-ready reporting.
Scope, Requirements & Systems Thinking
- Convert customer needs into software/hardware/embedded requirements, acceptance criteria, and traceability (V&V).
- Define scope from ambiguity; create baselines; manage changes with discipline.
- Partner with systems engineers on interfaces, integration plans, and test strategies.
Agile Delivery & Tooling
- Stand up Jira projects/boards, workflows, and metrics; run Agile ceremonies across cross-functional teams.
- Use Jira (required) and MS Project/Smartsheet (strong preference) to align sprint goals with milestone deliverables.
Engineering Integration & Quality
- Coordinate integration testing across software, firmware, and hardware; manage entry/exit criteria for phases and gates.
- Ensure due diligence and documentation align with clients' regulatory frameworks (e.g., quality systems, auditability).
Leadership & Team Enablement
- Mentor PMs/ICs; build healthy execution habits; promote transparency and accountability.
- Create templates, playbooks, and workflows that scale as new customers and projects launch.
What Makes You a Great Fit
- Technical foundation (e.g., Engineering, Computer Science, or equivalent experience) and the ability to break down complex technologies and projects.
- Hands-on experience delivering programs that combine software + hardware/embedded components.
- Strong Jira and Agile planning experience (required).
- Scheduling expertise in Microsoft Project and/or Smartsheet (high preference), including WBS, dependencies, and critical path.
- Experience defining scope from ambiguity and converting customer needs to actionable requirements.
- Proven cross-functional leadership across engineering, product, QA/validation, and operations.
- Clear, concise communication; excellent stakeholder management; proactive issue/risk management.
Nice to Have
- PMP/PgMP/PMI certification (strong plus, not strictly required).
- Prior experience in R&D, tech transfer, operations demos, or government/enterprise programs (e.g., NASA or tier?1 product orgs).
- Exposure to regulated processes (e.g., phase?gate, requirements traceability, verification/validation best practices).
- Familiarity with Confluence, requirements tools, and test management systems.
What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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