Senior Administrator and Payroll Operations Lead (Remote)

Position

Title: Senior Administrator & Payroll Operations Lead


Location: Carol Stream, IL (Onsite)


Classification: Exempt / Salaried


Work

Schedules: Monday -

Friday, 8:00 AM - 5:00 PM (Flexibility required based on business needs)

Summary


Our client is

a premier leader in industrial distribution and supply chain solutions. As a

lean, high-impact organization, they are seeking a versatile Senior

Administrator & Operations Lead to serve as the central backbone of the

company's daily operations. Reporting directly to the President/CEO and

Treasurer, this is not a traditional "HR-only" role; it is a critical

hybrid position designed for a proactive professional who excels in payroll and

HR administration while eagerly stepping into General Affairs, accounting

support, and corporate-wide projects.


The ideal

candidate is a high-potential "growth" professional who values

flexibility and is motivated to learn the broader operational and financial

aspects of a successful international business.

Essential

Duties and Responsibilities


Payroll &

Financial Administration

• Payroll Ownership: Execute bi-monthly payroll via ADP with
  
  meticulous accuracy, serving as the subject matter expert for a
  
  multi-national workforce of 70+ employees (US, Canada, and Mexico).


• Accounting Support: Partner with the Treasurer to assist in
  
  basic accounting tasks, expense tracking, and billing reconciliation.


• Audit Readiness: Serve as the primary point of contact for
  
  external audits, ensuring all financial and personnel records are
  
  organized and compliant.

General

Affairs & Corporate Operations

• Facility & GA
  
  Management: Oversee facility
  
  upkeep, equipment maintenance, and office supply procurement to ensure
  
  peak operational efficiency.


• Risk & Records: Manage corporate insurance policies,
  
  business licenses, and sensitive databases with absolute confidentiality.


• Process Improvement: Assist leadership in the formulation and
  
  implementation of internal controls and broader corporate policies.

People

Operations & HR

• Employee Relations: Act as the primary point of contact for
  
  employee inquiries, mediating conflicts and championing a positive,
  
  collaborative culture.


• Full-Cycle Recruitment: Lead the hiring process from job postings
  
  to onboarding, ensuring a seamless experience for new hires.


• Compliance &
  
  Benefits: Coordinate 401(k)
  
  contributions and health benefit programs; ensure total compliance with
  
  regional labor laws and the Employee Handbook.

Qualifications

• The "Growth"
  
  Mindset: A strong willingness to
  
  learn and step into General Affairs and Accounting functions, even if
  
  previous experience is primarily in HR/Payroll.


• Adaptability: Ability to operate effectively as a
  
  "department of one," pivoting between administrative, financial,
  
  and people-focused tasks daily.


• Technical Proficiency: Strong computer skills; ADP proficiency
  
  is highly preferred.


• Communication: Exceptional written and verbal skills
  
  with a professional presence suitable for direct interaction with
  
  executive leadership.


• Efficiency: Highly detail-oriented and proactive;
  
  able to meet rigorous deadlines with minimal supervision.

Requirements

• Proven Experience: Demonstrated success in managing payroll
  
  systems and general office or HR administration.


• Educational Background: Post-secondary education in a related
  
  field or equivalent professional experience.


• Environment: Ability to work in an office environment
  
  with occasional exposure to a warehouse setting.


• Travel: Flexibility to travel as required by the
  
  business.

Preferred

Skills

• Previous experience in a
  
  corporate administrative, finance, or HR role.


• Familiarity with modern
  
  HR practices and basic accounting/bookkeeping principles.


• Previous experience
  
  supporting international operations.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.



About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.


Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.