Administrative Services Assistant Hybrid

Please Contact: To discuss this amazing opportunity, reach out to our Talent Acquisition Specialist Jasmin Khatun at email address    can be reached on # .
 
We have Contract role Administrative Services Assistant-Hybrid for client at Clinton TN. Please let me know if you or any of your friends would be interested in this position.
 
Position Details:
Administrative Services Assistant-Hybrid-Clinton TN
Location                       : Clinton Tennessee 37716 (Hybrid)
Project Duration      : 6+ Months of Contract

 
Job Overview
 
Join our dynamic team as an Administrative Assistant for Training and provide comprehensive administrative and operational support for the Tennessee Corrections Institute’s training operations and East Tennessee Training Facility located in Clinton, Tennessee. This individual serves as a primary administrative point of contact for staff, students, training participants, instructors, and visitors while coordinating a wide range of training, records, technology, facility, and customer-service functions.
 
Responsibilities:

• Provide comprehensive administrative and operational support for TCI’s training programs, personnel, and facilities to ensure efficient daily operations.
• Serve as a primary point of contact for students, instructors, agency personnel, vendors, and visitors by managing telephone calls, inquiries, facility check-ins, and customer service needs.
• Manage student enrollment, registration, course creation, class scheduling, and training records within ACADIS, including system administration, data entry, and user account assistance.
• Coordinate training schedules, class rosters, attendance documentation, completion records, and other administrative requirements associated with training delivery.
• Provide administrative and logistical support for training courses, including classroom preparation, instructional materials, technology setup, instructor assistance, and student accommodation.
• Prepare, distribute, and maintain correspondence, memorandums, training announcements, certificates, reports, spreadsheets, purchase orders, and other administrative documents.
• Maintain accurate electronic records, databases, and filing systems utilizing ACADIS, MS Office applications, SharePoint, Adobe, and organizational network drives.
• Provide technical assistance and troubleshooting for training systems, classroom technology, audiovisual equipment, office equipment, and other electronic platforms.
• Coordinate facility and resource management activities, including supply inventories, purchasing requests, equipment readiness, building maintenance requests, and general facility operations.
• Manage competing administrative priorities, maintain confidentiality and accurate records, coordinate with internal and external stakeholders, and perform additional duties and special projects as assigned.

Qualifications:

• Proven experience in customer service and administrative support.
• Strong proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent organizational and time management skills to meet strict deadlines.
• Superior communication and interpersonal skills to effectively collaborate with internal and external stakeholders.
• Previous experience working in an administrative services role in a training environment is highly advantageous.

 
Job Type: Full Time
 
Expected Hours: 40 per week
 
Benefits: This position offers a mix of remote work and on-site responsibilities. The incumbent will be expected to work on-site a minimum of three days a week.
 
Schedule: 8-hour shift.
 
Work Location: TCI East Tennessee Training Facility in Clinton, Tennessee.
 
Travel: Minimal travel is expected with this position (less than 10%). Training for this position may occur at one of our established Training Facilities and/or Agency Headquarters.
 
Duration: This is a long-term contract that will not end on 06/30/2027. If the incumbent is performing satisfactorily this contract will be renewed.
 
 
To discuss this amazing opportunity, reach out to our Talent Acquisition Specialist Jasmin Khatun at email address    can be reached on # .