Procurement & Selection Specialist

ROLE SUMMARY

The Procurement & Selection Specialist leads development of the ERP RFP and manages the vendor evaluation process through final selection. This role steps in at full capacity during Phases 2 and 3, ensuring the procurement process is rigorous, vendor-neutral, and compliant with City purchasing policies.

KEY RESPONSIBILITIES

• Develop the comprehensive ERP RFP document incorporating functional/technical requirements from Phase 1
• Design vendor response templates, evaluation criteria, and pricing structures aligned with City purchasing policies
• Recommend a procurement methodology consistent with California public procurement regulations
• Coordinate vendor outreach, pre-proposal meetings, and written clarifications during the RFP process
• Develop and manage the RFP scoring and demonstration evaluation templates
• Serve as a neutral advisor during proposal evaluations, vendor demos, and reference checks
• Ensure scoring consistency, documentation integrity, and audit-readiness throughout evaluation
• Prepare the final vendor evaluation summary and selection recommendation report
• Support contract negotiation by providing technical and functional insight

QUALIFICATIONS

• 6+ years of experience in ERP procurement, vendor management, or public-sector technology contracting
• Demonstrated experience developing RFPs and managing vendor selection processes for government ERP projects
• Experience with ERP vendor landscape for local government including Tyler Technologies, Workday, SAP, Oracle, Munis, or similar
• Strong analytical and scoring facilitation skills; ability to produce clear evaluation documentation
• Experience supporting negotiation of technology contracts in a government setting
• Familiarity with OpenGov eProcurement or similar government procurement portals a plus