IT Asset Management (ITAM) Architect PM

Title: IT Asset Management (ITAM) Architect PM

Location: Baltimore, MD (Onsite)(open for relocating candidates)

Duration: 12+ months contract

IV: Phone and Video

They must have K-12 experience. That’s what the public-school systems use.

**K-12 technology refers to digital tools, software, infrastructure, and IT services designed specifically for schools serving students in kindergarten through 12th grade. It encompasses both educational technology (EdTech) for learning and operational IT infrastructure, aiming to enhance student engagement, provide personalized instruction, and ensure secure, reliable classroom connectivity. 

Usage Examples of K-12 Technology

• Educational Platforms & Software: Online curriculum, digital textbooks, virtual classrooms (e.g., K12-powered schools), and specialized software for personalized learning, STEM, and special education.
• Classroom Hardware: Interactive whiteboards, projectors, student computers/laptops, and LED displays.
• School IT Infrastructure: High-speed Wi-Fi networking, security systems (e.g., AV/IP intercoms, access control), data storage, and server management.
• IT Support Services: 24/7 technical support for schools, 33-point gap assessments, network monitoring, and device repair services.

Position Summary

• The IT Asset Management (ITAM) Architect is responsible for establishing, governing, and continuously improving the district’s IT Asset Management strategy, architecture, and standards in a public sector environment.
• This role provides expert guidance on industry best practices while ensuring IT asset processes support instructional continuity, fiscal accountability, data protection, and audit readiness.
• The ITAM Architect serves as a strategic advisor to IT leadership and district stakeholders, ensuring that technology assets—such as student devices, staff equipment, classroom technology, and supporting infrastructure—are managed consistently across schools, offices, and programs, including grant-funded initiatives.

Key Responsibilities

ITAM Strategy and Architecture

• Define and maintain a district-wide ITAM architecture that supports large-scale, distributed school environments.
• Establish lifecycle management standards for instructional and administrative technology, from procurement through retirement and disposal.
• Align ITAM practices with district technology plans, instructional priorities, and multi-year device refresh strategies.
• Serve as the authoritative ITAM subject matter expert for district leadership and governance bodies.

Governance, Policy, and Public Accountability

• Develop and maintain ITAM policies, standards, and SOPs appropriate for a public‑sector School Systems K‑12 organization.
• Ensure IT asset practices support transparency, fiscal responsibility, and public accountability.
• Incorporate industry best practices for asset tracking, chain of custody, disposal, and record retention.
• Ensure alignment with applicable public‑sector regulations, internal controls, and audit requirements.

Process Design and Standardization

• Design standardized, district-wide ITAM processes that can be consistently executed across schools and central offices.
• Ensure processes account for school-based operational realities, including device removals, redeployments, repairs, and disposals.
• Define required documentation standards (e.g., customer sign‑off, device verification, and system records).
• Identify risks related to asset loss, misreporting, or non-compliance and recommend mitigation strategies.

Grant‑Funded and Program-Specific Asset Oversight

• Provide architectural guidance for managing grant-funded technology assets, including tracking, reporting, and disposition requirements.
• Ensure ITAM practices support compliance with grant terms, funding restrictions, and reporting obligations.
• Advise program owners on asset lifecycle planning and end-of-grant disposition strategies.

Tooling, Data, and Reporting Architecture

• Provide architectural oversight of ITAM tools and systems used for inventory, lifecycle tracking, and reporting.
• Define data standards to ensure accuracy of asset records across schools, storage locations, and disposition states.
• Establish reporting requirements to support audits, leadership reporting, and external oversight requests.
• Promote a single source of truth for IT asset data across the district.

Advisory, Training, and Stakeholder Engagement

• Act as a trusted advisor to IT operations, school support teams, procurement, finance, and compliance staff.
• Provide guidance and best‑practice recommendations to technicians, asset managers, and school-facing teams.
• Support training and knowledge transfer to ensure consistent understanding and execution of ITAM processes.
• Translate industry standards into practical guidance suitable for K-12 operational teams.

Audit, Risk, and Compliance Support

• Ensure ITAM processes and documentation are audit-ready and defensible.
• Support internal and external audits by providing architectural context, documentation, and remediation guidance.
• Drive continuous improvement based on audit findings, risk assessments, and operational feedback.
• Help the district reduce risk related to asset loss, data exposure, and non-compliance.

Required Qualifications

• Bachelor’s degree in Information Technology, Information Systems, Public Administration, or a related field (or equivalent experience).
• Demonstrated experience in IT Asset Management, IT Service Management, or technology governance roles.
• Strong understanding of IT asset lifecycle management, including acquisition, deployment, inventory control, and disposal.
• Experience designing or governing ITAM processes in large, distributed environments.

Key Competencies

• Strategic and architectural thinking
• Governance and policy development
• Understanding of public‑sector accountability and controls
• Ability to translate best practices into practical, school-ready processes
• Strong communication and stakeholder collaboration skills

Position Impact

The ITAM Architect enables the district to responsibly manage thousands of technology assets while supporting instruction, protecting public funds, and maintaining audit and compliance readiness. This role ensures IT asset practices are scalable, transparent, and aligned with both educational outcomes and public‑sector obligations.