We are seeking a highly skilled and experienced "hands on" IT Project Manager to lead a single, high-priority initiative: the end-to-end implementation of Asana as the organization's Project Portfolio Management (PPM) tool for the IT PMO. This is a defined project engagement with a clear start, scope, and finish - the successful candidate will own the project from initial requirements through go-live and stabilization, ensuring the PMO has a fully configured, adopted, and governed PPM platform by the end of the engagement. The ideal candidate combines technical acumen with strong stakeholder management to deliver this implementation on time and within budget.
Project Scope:
One-time implementation project to select/confirm configuration, build, test, roll out, and stabilize Asana as the PPM tool of record for the IT PMO.
Duration and team size to be defined based on organizational needs (e.g., a fixed-term or contract engagement through go-live plus a stabilization period).
Success is measured by IT adoption of Asana, migration of active projects/portfolios into the tool, and handoff of a documented, sustainable operating model to the PMO team.
Required Skills - Project Management, Asana, PPM
Job Requirements
Bachelor's degree in IT, Project Management, or a related field.
10+ years in IT project management, with direct, hands-on experience leading a PPM/work management tool implementation - Asana strongly preferred.
Demonstrated experience taking a PPM tool implementation from requirements through go-live and stabilization within a defined project timeline, ideally supporting an IT PMO specifically.
Experience with data migration planning and execution (moving project/portfolio data from legacy tools into a new platform).
Experience developing training and adoption materials and driving change management for a new tool or process.
Advanced problem-solving and decision-making skills: ability to analyze problems, identify solutions, and make sound decisions.
Ability to build consensus and manage stakeholders in a matrix organization, including PMO leadership and executive sponsors.
Budget oversight: prior experience managing project budgets and resource allocation for a defined project engagement.
Advanced written and oral communication skills, with proven ability to set expectations and build relationships across groups.
Strong familiarity with Agile, Scrum, and Waterfall methodologies as applied to a tool implementation project.
Strong proficiency in Asana (or a comparable PPM/work management tool) and Microsoft Office Suite (Excel, PowerPoint).
Experience defining adoption/success metrics for a tool rollout (e.g., user adoption rate, data migration completeness, PMO satisfaction).
Desired Skills & Experience
Asana certification (e.g., Asana Certified Pro or Administrator) preferred.
PMP or equivalent certification preferred.
Prior experience as an implementation lead or consultant for PPM/work management tool rollouts.
Job Responsibilities
Key Deliverables You Will Own
Project Execution: Project Plan/Gantt chart, project financial tracking, status reporting, SteerCo materials, and ongoing RAID log.
Architecture & Process: Requirements & current/future-state process documentation, plus a documented PMO Governance Model / SOPs for post-launch administration.
Platform Build: Asana configuration documentation (templates, workflows, custom fields, permissions, reporting views).
Data & Integration: End-to-end data migration plan & validation results.
Quality Assurance: Test plan and UAT results/sign-off.
Change Management & Launch: Go-live/cutover plan, hypercare support log, training materials, adoption/onboarding records, and communications plan.
Transition: Post-implementation review and formal project closure/handoff.
Core Responsibilities
End-to-End Leadership: Lead the planning, execution, budget tracking, and delivery of the Asana PPM implementation project within approved timelines and scope.
Requirements & Configuration: Gather PMO requirements (intake, templates, workflows, resource management, reporting) and configure (or oversee vendor/partner configuration of) Asana.
Integration & Migration: Define and execute plans to migrate data from legacy systems/spreadsheets and integrate Asana with other business systems (financial, ticketing, reporting).
Testing & Cutover: Develop UAT test plans, rollout strategies, cutover approaches, and post-launch hypercare support.
Change Management & Adoption: Create training materials, run onboarding sessions, build consensus across a matrixed environment, and track adoption/success metrics.
Governance & Handoff: Establish sustainable standard operating procedures (SOPs) and execute a seamless transition of tool administration back to the PMO team.
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