Executive Assistant - Bridgewater, NJ - Onsite

Role : Executive Assistant

Location : Bridgewater, NJ
Mode : Contract

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to senior leadership. The ideal candidate will act as a trusted partner to executives, managing calendars, communications, travel, and confidential information while ensuring smooth day-to-day operations.

Key Responsibilities

Executive Support

• Provide end-to-end administrative support to senior executives.
• Manage complex calendars, appointments, and meeting coordination across multiple time zones.
• Act as a gatekeeper for executive communications emails, calls, and correspondence.
• Prepare agendas, presentations, reports, and briefing documents.

Meeting & Travel Management

• Coordinate internal and external meetings, including leadership reviews, client meetings, and board meetings.
• Organize domestic and international travel arrangements (flights, hotels, visas, itineraries).
• Track expenses and submit reimbursements in line with company policies.

Stakeholder & Communication Management

• Liaise with internal teams, clients, vendors, and senior stakeholders with professionalism and discretion.
• Draft, review, and manage executive-level communications on behalf of leadership.
• Follow up on action items, deadlines, and deliverables from leadership meetings.

Operational & Administrative Excellence

• Maintain confidential records, contracts, and sensitive executive information.
• Support business operations, special projects, and cross-functional initiatives.
• Assist with onboarding/offboarding of senior leaders and key hires.
• Ensure compliance with internal policies and governance standards.

Required Qualifications

• Bachelor s degree in Business Administration, Management, or a related field.
• 5+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting CXO/VP-level leaders.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, SharePoint).
• Excellent written and verbal communication skills.
• Proven ability to handle confidential information with integrity.
• Exceptional organizational, time-management, and multitasking skills.

Preferred Skills & Competencies

• Experience supporting executives in IT, Consulting, or Global Delivery environments.
• Ability to work across time zones and manage competing priorities.
• High attention to detail and strong problem-solving capabilities.
• Professional presence, discretion, and stakeholder maturity.
• Proactive, adaptable, and service-oriented mindset.