Position Summary
A senior UKG product expert who has led, or held a key role in, at least one migration from Kronos Workforce
Central to UKG Pro WFM, preferably at a higher-education institution. The Product SME owns UCLA's
configuration workstream: translating policy and bargaining-agreement requirements into Pro WFM design,
shaping and delivering configuration alongside UKG's consultants, and serving as consultant for how Pro WFM
should be used. This is a hands-on functional role with technical depth in the product.
Knockout Criteria (in priority order submittal must address each)
1. Led or held a key configuration role in at least one full-lifecycle Kronos WFC ? UKG Pro WFM
(Dimensions) migration, through go-live.
2. Hands-on UKG Pro WFM configuration in the last two years: pay rules, work rules, pay codes, Calculated
Accruals, business structure and labor categories, Function Access Profiles, Display Profiles.
3. Configured pay and accrual rules for union / collective bargaining agreements, ideally under California labor
regulations.
4. Hands-on Kronos WFC (v6.x 8.1.x) configuration sufficient to read and rationalize the legacy setup.
Key Responsibilities
Legacy review: assess the current WFC setup (pay rules, work rules, accrual policies, attendance, labor
levels, security) and identify outdated or unused items that should not be carried into Pro WFM.
Fit-gap analysis: partner with UKG to identify configuration changes required by functional differences
between WFC and Pro WFM, and recommend how to configure Pro WFM to meet policy.
Requirements: review, refine and validate business requirements, use cases and policy/procedure
documentation for all in-scope employee groups, including represented groups. Own the Requirements
Traceability Matrix (RTM) from requirement through configuration decision; the QA / Test Analyst extends it
to test cases.
Configuration: build and maintain customer-owned configuration pay rules, work rules, pay codes,
accrual and leave policies, attendance, holidays, overtime, schedule patterns, business structure and labor
categories, FAPs, Display Profiles, data access and Cross Reference Tables.
Functional data mapping: own the functional mapping of WFC pay codes, labor levels and accrual codes to
their Pro WFM equivalents and to UCPath earnings codes. (Technical field mapping and conversion loads
are owned by the Integration Developer.)
Integration design input: provide product and policy input to the integration/interface design document,
including the labor-transfer and cost-center design that feeds Maximo labor billing.
Documentation: document project assumptions, risks and configuration decisions; contribute to the project
scope document and configuration workbooks.
Testing: unit-test own configuration before handing it to the QA / Test Analyst, who owns the test
workstream; support SIT, parallel payroll and UAT by triaging configuration defects and confirming fixes.
Go-live: support cutover, go-live and stabilization; transfer knowledge to System Administrators.
Required Qualifications
8+ years of Kronos/UKG workforce management experience covering design, configuration,
implementation, upgrades and support.
Led or held a key role in at least one full-lifecycle Kronos WFC ? UKG Pro WFM migration, including fit-
gap analysis, configuration, data validation and go-live readiness.
Hands-on UKG Pro WFM configuration: Timekeeping, Calculated Accruals, Attendance, Leave, Advanced
Scheduling, business structure and labor levels, holidays, overtime and rounding rules.
Hands-on Kronos WFC (v6.x 8.1.x) configuration: Timekeeper, pay rules, work rules, pay codes, accrual
policies, Attendance, Leave, Attestation.
Security and setup experience: Function Access Profiles, Display Profiles, Data Access Profiles,
Hyperfinds, Genies and Cross Reference Tables.
Experience configuring complex pay and accrual rules for union / CBA populations and for federal and
California labor regulations.
Strong requirements-analysis skills; able to turn policy documents into configuration and traceable
requirements.
Excellent written and verbal communication with technical and business audiences; comfortable leading
workshops with HR, Payroll and union-facing stakeholders.
Preferred Qualifications
WFC ? Pro WFM migration experience in higher education.
UKG Pro WFM certifications (Timekeeping, Advanced Scheduling, Workforce Dimensions).
Experience with WFC Activities and Advanced Scheduler where these are in scope.
Experience with Setup Data Manager, Paragon tools, Data Import Tool, Process Manager / Workflow,
Device Manager / UDM and InTouch clocks.
Working understanding of Pro WFM integration patterns (Boomi / Integration Hub, REST APIs, legacy WIM)
sufficient to design with the Integration Developer building integrations is not required.
Familiarity with UCPath (PeopleSoft) payroll, IBM Maximo, and university identity/SSO environments.
Key Skills and Tools
Kronos WFC v6.x 8.1.x, UKG Pro WFM (Dimensions), Timekeeper, pay rules, work rules, Calculated Accruals,
Attendance, Leave, Attestation, Advanced Scheduler, Hyperfinds, Genies, FAPs, Display Profiles, CRTs, labor
levels and business structure, Setup Data Manager, Paragon tools, Device Manager / UDM, SQL (read/validate),
requirements traceability, fit-gap analysis, UKG Launch methodology.
