Job Title: Senior IT Sourcing & RFP Specialist (Contract)
Location: Taylor Texas 76574
Schedule : Hybrid (Minimum 2 days onsite) Local candidates or willing to relocate
Duration: 12 months
Position Overview
We are seeking a Senior IT Sourcing & RFP Specialist to lead complex IT procurement initiatives, including enterprise software, SaaS, cloud infrastructure, cybersecurity solutions, and professional services.
This role will manage end-to-end sourcing and RFP processes, working cross-functionally with IT, legal, finance, and business stakeholders. The ideal candidate brings deep expertise in IT vendor markets, strong negotiation capabilities, and the ability to operate independently in a fast-paced, high-impact environment.
Key Responsibilities
IT Sourcing & RFP Leadership
- Lead full lifecycle RFP/RFQ processes for complex IT procurements
- Develop detailed RFP documentation including SOW, SLAs, KPIs, and evaluation criteria
- Manage vendor communications, proposal evaluations, and selection processes
- Facilitate cross-functional evaluation teams across IT, legal, finance, and security
- Conduct Total Cost of Ownership (TCO) and financial analysis
Contract Negotiation & Execution
- Lead negotiations for IT contracts including SaaS, cloud, and professional services agreements
- Draft and negotiate SLAs, KPIs, security terms, and commercial conditions
- Prepare executive-level summaries and sourcing recommendations
- Manage contract execution and transition to contract administration
Vendor & Supplier Management
- Build and manage relationships with IT vendors and system integrators
- Conduct vendor qualification, financial analysis, and risk assessments
- Monitor supplier performance and ensure SLA compliance
- Drive cost optimization and value realization initiatives
Operational Procurement Support
- Manage IT procurement portfolio exceeding $20M annually
- Act as primary procurement advisor to IT stakeholders
- Review requisitions and ensure compliance in ERP systems
- Maintain contract databases and procurement documentation
- Support development of Statements of Work (SOWs)
- Generate procurement reports and dashboards
Quality & Compliance
- Ensure procurement documentation meets organizational standards
- Maintain audit-ready records in compliance with policies
- Support executive reporting and ad hoc analysis
- Stay current with IT market trends and licensing models
Stakeholder Engagement
- Collaborate across IT, legal, finance, and operations teams
- Communicate effectively with technical and executive stakeholders
- Manage competing priorities and resolve conflicts constructively
- Deliver clear reports, vendor evaluations, and recommendations
Required Qualifications
Experience
- 5+ years of IT procurement experience with focus on complex sourcing and RFP management
- Proven experience managing large-scale IT RFPs (software, SaaS, cloud, cybersecurity)
- Experience handling procurement portfolios of $20M+ annually
- Ability to work independently with minimal supervision
- Strong stakeholder management and cross-functional collaboration skills
Technical Expertise
- Deep understanding of IT licensing models:
- SaaS, subscription, perpetual, consumption-based, hybrid
- Experience with IT contracts:
- Cloud (AWS, Azure, Google Cloud Platform), software licensing, managed services
- Knowledge of compliance frameworks:
- Proficiency in ERP procurement and contract management systems
- Advanced Microsoft Excel skills (cost modeling & analysis)
- Familiarity with NERC CIP-013 and CIP-004 (preferred)
Education
- Bachelor s degree in Business, Supply Chain, IT, or related field
- Equivalent experience will be considered
Preferred Certifications
- CPSM Certified Professional in Supply Management
- CTPE Certified Technology Procurement Executive
- Relevant IT vendor certifications (AWS, Microsoft, Salesforce, etc.)
Core Competencies
- Strategic sourcing & negotiation
- Financial and cost analysis
- Vendor management & relationship building
- Cross-functional collaboration
- Executive communication
- Problem-solving and decision-making
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