Highly organized and detail-oriented individual responsible for supporting a portfolio of physical security project, including resource management, finances, and vendor management. This role requires strong analytical skills and the ability to collaborate effectively with different project managers, teams, and stakeholders.
Job Responsibilities
• Personnel Management
o Coordinate with Project Managers related to staffing, onboarding, staffing costs, etc.
o Monitor and analyze employee utilization and workload allocation and job estimates.
o Assist in resource planning and forecasting based on project timelines and requirements.
o Collaborate with HR to ensure compliance with staffing policies and procedures.
o Support employee development and training initiatives related to resource management.
• Financial Management
o Track and analyze project budgets, expenditures, and forecasts.
o Monitor financial performance against budgets and provide regular reports.
o Identify cost-saving opportunities and efficiencies in resource allocation.
o Assist in financial planning and budgeting processes related to resource allocation.
• Vendor Management
o Manage vendor relationships and contracts.
o Evaluate vendor performance and ensure adherence to contractual agreements.
o Coordinate procurement processes and negotiate contracts.
o Identify potential vendors and assess their capabilities and suitability for projects.
• Analytics and Reporting
o Develop and maintain resource management reports and dashboards.
o Provide insights and recommendations based on data analysis.
o Monitor key performance indicators (KPIs) related to resource utilization and efficiency.
o Prepare ad-hoc reports and analysis as needed for senior management.
• Process Improvement
o Continuously review and improve resource management processes and procedures.
o Implement best practices for resource allocation and optimization.
o Collaborate with cross-functional teams to streamline workflows and improve efficiency.
Qualifications:
• BA/BS in Business Administration, Finance, Engineering, or a related field.
• Proven experience in resource management, preferably in a project-based environment.
• Strong analytical skills in Excel, PowerBI, SharePoint, or other data analysis tools.
• Experience with financial analysis and budget management.
• Knowledge of vendor management practices and procurement processes.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Attention to detail and strong organizational skills.
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